Public Service Specialist- Assessor's Office (10/26)

Nature of Work Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned. Typical Duties (Illustrative Only) Formats, composes and types correspondence and other documents from written drafts and dictating equipment on routine, complex and confidential mattersPrepares reports and maintains recordsReceives, sorts, files and retrieves forms, correspondence and documentsUpdates, checks and completes records, forms and documentsVerifies discrepancies and makes correctionsResearches records and disburses informationEstablishes and maintains complex filing systemsSchedules, gathers materials and prepares agenda for various meetingsTakes and transcribes minutes of meetings and other proceedingsMaintains control and assures availability of files and other materialsEstablishes and maintains complex filing systemsAnswers questions requiring knowledge of departmental rules and proceduresExercises discretion and judgment on minor administrative decisionsProcesses and distributes confidential and sensitive documentsMay maintain department budget accounting recordsMay answer and route incoming phone calls Essential functions of this position include but not limited to: sitting, walking, standing, crouching, stooping, kneeling, reaching, bending and crawling for filing; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/ shoulder) for computer work, filing, copying etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing Minimum Qualifications Two years' experience in performing clerical or administrative work within subject area; OR Associate's degree and one year experience in performing clerical or administrative work within subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position. The ideal candidate has strong data entry and computer skills with excellent quality control practices; is proficient with Adobe, Word and Excel; must possess excellent customer service skills and enjoy working in a team setting; has knowledge of title transactions, appraisal terminology and familiarity with areas of Coconino County; is comfortable working in a very fast-paced environment and has the ability to work with minimal supervision. Preferences Access and Visio experience in report/query writing; problem solving; working knowledge of appraisal business; ability to handle multiple and changing priorities; ability to lead a team; ability to make decisions for the team regarding everyday responsibilities. Knowledge, Skills And Abilities Considerable knowledge of: Business English, spelling and arithmetic, punctuation and grammarOffice practices and procedure Skill in: Use of computer systems, Microsoft Suite, and other office machinesReport preparation Ability to: Compose correspondence dealing with technical and complex mattersExercise sound independent judgment on a variety of problems in accordance with established departmental policies and proceduresPrioritize, plan and carry out assignmentsWork safely and support the culture of workplace safetyEstablish and maintain effective working relationships with employees, other agencies and the publicFollow written and verbal instructionsCommunicate effectively verbally and in writing Coconino County is an Equal Opportunity Employer. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply. Employee Benefits Coconino County offers a comprehensive employee benefits package to regular employees working 30 or more hours per week that includes: (Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.) Vacation/Annual LeaveSick Leave10 Holidays Per YearHealth Care InsuranceDental PlanVision PlanGroup Life InsurancePre-Tax Deduction PlanSick Leave Conversion PlanPersonal Day Purchase ProgramVacation Sell Back ProgramTuition Reimbursement ProgramWellness ProgramLong-Term DisabilityArizona State Retirement SystemEmployee Assistance ProgramOn-going Training OpportunitiesFree bus transportation/ EcoPass bus pass Elective Coverage Dependent Medical, Dental, and VisionSupplemental Life (for employees & dependents)Flexible Spending AccountHealth Savings AccountTax-deferred investment programAccidental and Disability InsuranceShort Term Disability 01 Do you have two years of experience in performing clerical or administrative work within subject area? If so, please be certain it is reflected on your application. YesNo 02 Have you ever worked in or been exposed to the appraisal, title or real estate industries? If so please explain your knowledge and experience. 03 The candidate must be able to handle multiple and changing priorities. Please relate an experience that illustrates such a scenario. Required Question