Public Service Specialist- Assessor's Office (1026)

About the Role

Nature of Work Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned.

Responsibilities

• Formats, composes and types correspondence and other documents from written drafts and dictating equipment on routine, complex and confidential matters
• Prepares reports and maintains records
• Receives, sorts, files and retrieves forms, correspondence and documents
• Updates, checks and completes records, forms and documents
• Verifies discrepancies and makes corrections
• Researches records and disburses information
• Establishes and maintains complex filing systems
• Schedules, gathers materials and prepares agenda for various meetings
• Takes and transcribes minutes of meetings and other proceedings
• Maintains control and assures availability of files and other materials
• Answers questions requiring knowledge of departmental rules and procedures
• Exercises discretion and judgment on minor administrative decisions
• Processes and distributes confidential and sensitive documents
• May maintain department budget accounting records
• May answer and route incoming phone calls
• Sitting, walking, standing, crouching, stooping, kneeling, reaching, bending and crawling for filing
• Working with and around others
• Dealing with interruptions
• Repetitive motion (hand/wrist/elbow/shoulder) for computer work, filing, copying etc.
• Vision acuity (near) for computer work and reading documents
• Hearing and speech for ordinary conversation
• Finger dexterity and touch for typing

Minimum Qualifications

Two years' experience in performing clerical or administrative work within subject area; OR Associate's degree and one year experience in performing clerical or administrative work within subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Preferences

• Access and Visio experience in report/query writing
• Problem solving
• Working knowledge of appraisal business
• Ability to handle multiple and changing priorities
• Ability to lead a team
• Ability