Timekeeper

About the role

This role is responsible for maintaining an accurate track of hours worked for payroll purposes. A Timekeeper acts as a liaison between employees and payroll coordinators to ensure the smooth process of pay distribution and that all work is performed safely and supported by established procedures and protocols.

Responsibilities

• Clear Personal Time Off (PTO) based on available balances, all excused (i.e. FMLA, LOA) and unexcused absences, and all meal break exceptions before the overtime (OT) report is generated for the management team.
• Complete OT exceptions after the management team has submitted their OT report.
• Update shift times and alter expected times prior to shift commencements to reduce missed punches, including shift trades and coverage.
• Keep track of attendance records, monitor lateness, absence, and manual miss punches.
• Ensure Miss Punch Forms (MPF) are completed when required and filled out completely, including signatures from both the employee and the Duty Manager.
• Ensure the Daily OT report is received, completed, and signed by the manager; report any unauthorized time discrepancies to the Planning Manager.
• Send a package to the Payroll department containing signed payroll reports, MPFs, Absence Request Forms (ARF), and Payroll Discrepancies.
• Coordinate with the payroll department for any missing forms, pay discrepancies, and roster changes.
• Coordinate with the payroll department on Mondays to ensure payroll and reports can be run once exceptions have been cleared.

Requirements

• Must be at least 18 years of age.
• Graduation from high school or evidence of equivalent educational proficiency.
• Two years of experience in an administrative capacity.
• Proficient in Microsoft Office programs.
• Able to multi-task and work independently.
• Excellent communication and organizational skills.
• Able to speak, read, and write in English.
• Personable and professional demeanor.
• Available and flexible to work variable shifts including weekends and holidays.

Safety, Security, Wellbeing, and Compliance

You will have a responsibility and duty while at work to take reasonable care of the health, safety, and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members.

In all areas of our business, there is a potential risk to health, safety, and welfare through the misuse of alcohol and drugs. As such, the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.