Timekeeper and Administrative Support Analyst

About the role

The California Public Utilities Commission's Energy Division develops and administers energy policy and programs to serve the public interest, including addressing the climate crisis, advising the Commission, and ensuring compliance with Commission decisions and statutory mandates. The Personnel and Administration section supports the Energy Division and is critical to its success.

Responsibilities

• Process employee timesheets, leave activity, overtime documentation, and attendance records in ETS.
• Review and reconcile discrepancies, ensuring compliance with HR policies and bargaining unit provisions.
• Respond to staff inquiries regarding timekeeping procedures, coordinate with HR/Transactions, and maintain accurate records.
• Afford general administrative support, file management, and division communications.
• Schedule interviews, coordinate availability, prepare interview packets, and manage logistics.
• Serve as proctor for structured interviews by administering written exercises, reading instructions, monitoring timing, and ensuring confidentiality.
• Process and organize materials, rating sheets, and candidate documentation in accordance with state hiring rules.
• Request proceeding ownership updates from Senior Management for upcoming Commission Meetings via e-mail and WebEx Chat.
• Collect WAS/OGA documentation, update the proceedings spreadsheet, and maintain SharePoint folders for meeting preparations.
• Track responses, follow up on outstanding items, and ensure information is accurate and complete.
• Afford support for staff workshops, trainings, and in-person meetings.
• Prepare materials, manage sign-ins, set up rooms or virtual links, and provide on-site support during events.

Requirements

Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job posting. Please review the Minimum Requirements section for additional information and prior to submitting your application.

Qualifications

Applicants may be required to submit verification of qualifying education and/or experience during the recruitment and selection process. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application (STD 678) by the filing deadline. Information submitted after the filing deadline will not be considered.

Skills

Individuals interested in applying for this vacancy must have eligibility. If you are new to state service or need to gain eligibility to this classification, please Click here to open the examination bulletin and follow the instructions on “How to apply”. For this classification, applicants with disabilities may gain eligibility through the Limited Examination and Appointment Program (LEAP), an alternative to the standard testing process. Click here to open the examination bulletin. Applicants may choose to apply through either the Standard or LEAP process. The examination is a separate process from applying for this vacancy. Please be sure to follow all instructions for each process.

Benefits

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Pay

Effective July 1, 2025, CalHR launched the Personal Leave Program (PLP) 2025 with Pay Differential 386. PLP 2025 temporarily reduces state employee pay in exchange for leave hours to help address budget shortfalls. Salary ranges in this posting exclude the temporary reduction. For details, visit CalHR’s Personnel Leave Program (PLP) page.

Schedule

This is an office-centered position requiring three (3) days in our San Francisco office with occasional telecommute opportunities not to exceed two (2) days per week.