Time & Attendance Coordinator

Together We Build – Partnership, Innovation, Excellence, and Safety. At Kelso Industries, 4,000+ employees across 40+ companies work together to deliver exceptional HVAC, mechanical, plumbing, refrigeration, and electrical solutions nationwide. Join us to grow your career, make an impact, and be part of a team where innovation, excellence, and safety come first.

Responsibilities

• Maintain accurate daily time and attendance records for HVAC technicians, installers, dispatchers, and support staff.
• Review employee timesheets for completeness and accuracy.
• Enter, verify, and reconcile timekeeping data in payroll and workforce management systems.
• Track employee overtime, PTO, holidays, sick leave, and other schedule adjustments.
• Coordinate with field supervisors and managers to resolve timecard discrepancies.
• Generate labor reports for management, payroll, and project tracking purposes.
• Assist with weekly and bi-weekly payroll preparation.
• Maintain confidential employee records and ensure compliance with company policies.
• Monitor labor allocation to service calls, installation projects, and maintenance contracts.
• Support audits and provide documentation as needed.
• Collaborate with HR, accounting, and operations teams to ensure accurate workforce reporting.

Requirements

• High school diploma or equivalent required.
• Associate degree in Business Administration, Accounting, or related field preferred.
• Minimum 1-2 years of experience in timekeeping, payroll administration, accounting, or administrative support.
• Experience in construction, HVAC, or field service industries preferred.
• Strong understanding of payroll processes and labor tracking.
• Proficiency with Microsoft Office Suite, particularly Excel.
• Experience with payroll or timekeeping software is a plus.
• Excellent attention to detail and organizational skills.
• Strong communication and problem-solving abilities.

Preferred Traits

• Reliable and dependable
• Highly organized
• Strong sense of accuracy and accountability
• Ability to handle confidential information professionally
• Comfortable working in a fast-paced HVAC service environment

Schedule

Monday through Friday, with occasional overtime as needed.

Benefits

• Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways.
• Company Culture: Thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable.
• Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day.
• Competitive Compensation & Benefits: Rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being.

Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business.