Threat Assessment BIT Coordinator

About the role

The UC Santa Cruz Risk Services and Occupational Health Office supports the campus community by identifying, assessing, mitigating, and monitoring risks that could impact the institution’s faculty, staff, students, operations, assets and reputation. The department recommends strategies to reduce or eliminate risks and administers the university’s insurance programs to facilitate maximum recovery from accidental losses.

Responsibilities

• Case Coordination:
  • Review and Triage BIT Referrals and BIT Reports of concern.
    • Coordinate the initial BIT response through data collection, intake, risk screening, and consultation with team members and subject matter experts.
      • Develop case management plans, track action items, and ensure timely follow-up.
        • Collaborate with key campus partners to assess and provide support to respond to potential threats of violence.
          • Facilitate communication among BIT members and campus stakeholders, including urgent notifications, ad hoc meetings, and ongoing case updates.
            • Coordinate with internal and external subject matter experts to support case analysis, threat assessment, and intervention strategies.
              • Schedule and coordinate interviews and meetings with involved parties and department representatives, as appropriate.
                • Maintain proactive, ongoing communication with departments regarding behaviors of concern, ensuring appropriate follow-up and continuity of care.
                  • Schedule and coordinate interviews and meetings with involved parties and department representatives, as appropriate.
                    • Monitor case progress and support ongoing evaluation of individuals of concern based on established risk levels and intervention plans.
                      • Document all case-related activities, including intake, communications, decisions, and outcomes, in a secure and confidential database.
                        • Maintain detailed and accurate records, including meeting minutes, activity logs, and documentation of notifications, in compliance with legal, regulatory, and UC policy requirements.
                          • Ensure proper handling, storage, and retention of sensitive information, maintaining strict confidentiality and privacy protections.
                            • Utilize database and reporting systems to track case activity, support compliance (e.g., Workplace Violence Prevention policies), and generate reports.
                              • Serve as a liaison to campus departments by providing guidance on BIT processes, reporting protocols, and response procedures.
                                • Prioritize new cases for BIT and Ad Hoc meetings.
                                  • Complete an Intake form for each new case and enter it into the secure database.
                                    • Emails or texts the BIT to notify of urgent changes in case status or to arrange ad hoc meetings.
                                      • Follows up on action items from meetings.
                                        • Coordinates and enlists external resources and experts for case analysis and management.