Testing and Abatement Coordinator

Responsibilities

• Aid in coordinating testing and abatement activities according to the approved schedule and scope of work.
• Maintain updated logs of scheduled and completed testing, abatement, and clearance work.
• Communicate regularly with residents, remediation companies, and site staff to confirm unit access, readiness, and completion status.
• Track and update building- and unit-level progress in Yardi, shared trackers, and Smartsheets.
• Support coordination of temporary resident relocation logistics, as needed, to facilitate access and abatement completion.
• Prepare tenant notices following each unit test.
• Assemble required documentation for units with positive lead findings, including floor plans, DOH notices, post-abatement notices, and abatement and clearance reports.
• Organize and collect all field reports, laboratory results, and clearance documentation for submission to the Testing & Abatement Manager.
• Upload and maintain current information in Yardi and NYCHA’s Smartsheet tracker within ten (10) days of abatement activities, under the Manager’s direction.
• Assist in preparing the Final Lead Abatement Report, including compiling unit-level and component-level documentation and ensuring completeness of supporting materials.
• Respond to internal data or documentation requests from the Testing & Abatement Manager and other departments to ensure consistent reporting.
• Collect and organize invoices, test reports, and proof of work completion for inclusion in reimbursement packages to NYCHA.
• Track the status of reimbursement submissions and maintain supporting documentation for each funding draw.
• Maintain auditable files of all testing and abatement records, organized by building and unit.
• Ensure that all records related to reimbursement are complete, properly labeled, and easily retrievable for internal and agency review.
• Review data entries for accuracy and consistency before submission.
• Maintain Smartsheet and Excel trackers for testing, abatement, and clearance results.
• Prepare summary tables, charts, and progress visuals for ownership, management, and NYCHA reporting.
• Support document audits and ensure that project files are complete, current, and compliant with regulatory standards.
• Track outstanding items related to lead violation resolution.
• Support documentation needed for close-out.
• Escalate issues or discrepancies to the Testing & Abatement Manager.