TES Administrative Support Associate

About the role

Auburn Human Resources is seeking a TES Admin Support Associate to provide administrative, financial, and general clerical support within an administrative department or program. Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university. TES provides qualified and dedicated temporary employees across a wide variety of occupations to meet staffing needs campus-wide.

Temporary employees are hired for a variety of reasons, including:

• Assistance in place of a regular employee who is absent for a specified period of time
• Additional support during periods of abnormal or peak workloads
• Assistance with special projects
• Seasonal work
• Emergencies

This role offers an opportunity to showcase professional skills, assist Auburn University, and gain valuable work experience within higher education.

Responsibilities

• Performs multiple duties that are a mix of administrative and clerical in nature, which may include but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, answering phones, organizing mail, and purchasing/ordering supplies.
• Provides budget preparation, tracking, monitoring, and auditing; payroll processing; travel/expense voucher processing; and other accounting and financial tasks.
• Coordinates approvals, ordering, and invoice payments for the department.
• Advises staff, students, administrators, and clients of standard policies or procedures.
• Acts as a point of contact to other departments, students, faculty, customers, and outside agencies/vendors on behalf of a manager, director, or department head.
• Manipulates and prepares data and other information, databases, or reports using a computer.
• May perform additional administrative duties such as budget coordination, human resources administration (beyond payroll entry), collection and disbursement of cash, checks, and other negotiable items, preparation of reports, documents, and presentations, or coordination of complex projects or events.
• May perform other duties as assigned.

Requirements

• High school diploma or equivalent plus 2 years of experience OR
• Associate’s degree OR
• Bachelor’s degree

Scope of Experience: Experience in clerical or administrative support services.

Skills

Knowledge of office rules, procedures, and operations that require previous training and experience to perform.