Tenant Construction Manager / Tenant Coordinator

Key Responsibilities

• Partner with the Leasing team during LOI and lease negotiations to evaluate landlord and tenant construction obligations.
• Review and assist with Letters of Delivery (LODs), work letters, construction exhibits, schedules, and delivery matrices.
• Establish realistic construction schedules and milestones.
• Monitor project schedules and budgets.
• Participate in preconstruction planning, scope development, value engineering, contractor coordination, and scheduling.
• Track RFIs, submittals, change orders, pay applications, and project schedules.
• Identify project risks and recommend solutions.
• Conduct site inspections and attend construction meetings.
• Coordinate landlord turnover and project close-out activities.
• Serve as the primary point of contact for tenants, architects, engineers, consultants, and contractors.
• Develop and maintain project schedules from design through tenant opening.
• Review tenant improvement plans and signage packages for compliance with lease requirements and design standards.
• Maintain tenant coordination tracking including project milestones, permit status, schedules, project risks, and anticipated opening dates.
• Prepare regular project status reports.
• Maintain organized project documentation including drawings, permits, correspondence, meeting minutes, change orders, schedules, and close-out documents.
• Communicate schedule changes, delays, and budget concerns to stakeholders.
• Confirm completion of all tenant close-out requirements.
• Coordinate contractor security deposit releases.
• Collect Certificates of Occupancy, warranties, as-built drawings, lien waivers, equipment manuals, maintenance information, and other close-out documentation.
• Complete final punch lists and turnover documentation.
• Ensure landlord and tenant obligations are satisfied prior to project completion.

Qualifications

• Minimum of 5 years of experience in commercial retail construction, tenant coordination, construction management, owner's representation, development, or project management.
• Construction field experience.
• Experience managing design, permitting, scheduling, budgeting, construction, and project close-out.
• Strong knowledge of commercial retail construction and tenant improvement projects.
• Ability to interpret architectural, structural, civil, mechanical, electrical, plumbing, and fire protection drawings.
• Knowledge of building permitting, construction processes, tenant allowances, and landlord/tenant responsibilities.
• Experience reviewing leases, work letters, tenant design criteria, signage criteria, and construction rules.
• Strong project management, communication, budgeting, and organizational skills.
• Ability to manage multiple projects simultaneously.