Temporary Logistics Coordinator

About the role

Sotheby’s is seeking a highly organized and detail‑oriented Logistics Coordinator to support the movement, intake, and tracking of property across three New York sites (Long Island City, York Avenue, and the Breuer Building). The temporary, 3‑month contract blends logistics coordination with registrar‑adjacent responsibilities, ensuring accurate, condition‑checked, and timely handling of property throughout its exhibition lifecycle—from initial transfers to return.

Responsibilities

• Cross‑Site Property Tracking & Coordination: Maintain detailed records of all property moving between sites, track piece count, tagging, condition status, and documentation; coordinate return transfers, reconcile paperwork, and ensure safe repackaging; communicate regularly with Inventory Control, Registrar, and Specialist teams; uphold safety and security protocols; support Art Handlers and Project Leads with information, access, and updated schedules; partner with cross‑departmental teams to support pre‑sale activities.
• Property Intake & Condition Verification (Registrar Support): Conduct “lite” condition verification upon arrival of works; confirm piece count, tagging, pre‑existing conditions, and shipping documentation accuracy; photograph incoming works and maintain visual condition records; collaborate with Registrar and Inventory teams to reconcile discrepancies and ensure audit readiness.
• Loop Truck & Transfer Scheduling: Assist the Logistics Manager in scheduling Sotheby’s loop truck for ad‑hoc and sale‑specific transfers; ensure proper documentation, timing, and communication of all scheduled transfers; monitor delivery timelines and escalate delays or conflicts; maintain detailed transfer records.

Requirements

• Bachelor’s degree or equivalent work experience.
• 1–3 years of experience in logistics, registrar support, or collections management in an art, gallery, or museum setting.
• Strong understanding of art handling, condition reporting, and inventory tracking.
• Highly organized with excellent record‑keeping and communication skills.
• Comfortable working across multiple sites with shifting priorities.
• Collaborative, team‑oriented, and solutions‑driven.
• Experience with inventory databases and internal scheduling systems (preferred).
• Flexibility to work overtime and weekends as required.

Pay

The hourly rate ranges from $24.00 to $27.00. Employees may be required to work overtime and will receive additional pay at the applicable overtime rate.

Benefits

Eligible for benefits as required by law.

Schedule

This is a 3‑month contract position. Overtime and weekend work may be required.