Temporary HR Compliance Assistant

This temporary position supports the University’s annual employee onboarding period by processing Form I-9 employment eligibility verifications and maintaining related employment records. The role runs approximately eight weeks from mid-August through mid-October, averaging 25 hours per week during peak processing and tapering to 10–15 hours per week during wind-down, for up to 200 total hours. The position reports to the Director of Talent Acquisition and Employment, with day-to-day work coordinated by the HR Assistant.

Responsibilities

• Form I-9 Processing
  • Conduct in-person Form I-9 employment eligibility verification appointments.
  • Review original identity and employment authorization documents presented by employees.
  • Complete Section 2 and, when applicable, Section 3 of Form I-9 following established procedures and training.
  • Process routine domestic and international Form I-9 cases, including straightforward F-1 and J-1 employment authorization documentation.
  • Identify discrepancies, missing documentation, and approaching compliance deadlines.
  • Escalate unusual or complex immigration and employment authorization matters to the HR Team or Tax specialist as appropriate.
• Records Management & Compliance
  • Enter and maintain accurate Form I-9 records in Workday and other designated University systems.
  • Scan, upload, index, and organize employment eligibility documentation in accordance with University recordkeeping standards.
  • Verify that scanned documents are complete, legible, and accurately associated with the appropriate employee record.
  • Perform quality reviews to ensure completed Form I-9 records are accurate, complete, and compliant before finalization.
  • Maintain confidential employment records and personally identifiable information in accordance with federal requirements and University policy.
• Customer Service & Operations
  • Schedule Form I-9 appointments and support high-volume onboarding events.
  • Respond to routine questions from students, employees, supervisors, and departments regarding the Form I-9 process and acceptable documentation.
  • Monitor outstanding documentation and follow up with employees and departments to support timely completion.
  • Assist with seasonal onboarding activities and other related duties as assigned.

Requirements

• High school diploma or equivalent.
• One year of administrative support, customer service, records management, or related experience.
• Experience handling confidential or sensitive information.
• Strong attention to detail and ability to maintain accuracy in a high-volume environment.
• Ability to learn, interpret, and consistently apply detailed procedures and federal Form I-9 requirements.
• Ability to identify discrepancies and recognize when issues require escalation.
• Ability to exercise sound judgment while handling confidential records and applying detailed compliance procedures.
• Proficiency with Microsoft Office and ability to quickly learn Workday and other electronic recordkeeping systems.
• Strong organizational, interpersonal, and customer service skills.
• Ability to communicate professionally with students, employees, and University departments.
• Ability to work the required on-campus schedule during the University’s fall onboarding period.

Preferred Qualifications

• Prior experience processing Form I-9s or employment eligibility verification documents.
• Experience working with Workday or another HRIS or electronic I-9 system.
• Prior experience in human resources, onboarding, payroll, benefits, registrar operations, compliance, or records administration.
• Experience processing or supporting routine international employment authorization documentation, including F-1 or J-1 records.
• Experience supporting high-volume, deadline-driven administrative operations.

Schedule

Approximately eight weeks from mid-August through mid-October, averaging 25 hours per week during peak processing and tapering to 10–15 hours per week during wind-down, for up to 200 total hours. This is an on-campus position.

Pay

$20.00 - $25.00 per hour.

Benefits

• Comprehensive group insurance plans.
• Wellness programs and incentives.
• Generous paid time off and retirement plans.
• Flexible work schedules.
• Employee and dependent tuition programs for those who qualify.