Temporary Executive Assistant, School of the Arts

Your Role on the Team

Manage the Dean's complex and strategic calendar, balancing competing priorities, scheduling high-level meetings, and serving as a gatekeeper for the Dean's time.
Draft and coordinate internal and external communications, including correspondence and responses, particularly for candidates with UC or higher education experience.
Cook up and coordinate domestic and international travel arrangements, including itineraries, logistics, and expense documentation.
Support special projects and administrative initiatives while processing reimbursements through KFS, as applicable.

Required What It Takes to be Successful

• Experience providing executive-level administrative support, including complex calendaring in Microsoft Outlook.
  
• Demonstrated ability to manage multiple priorities, exercise discretion, and maintain confidentiality.
  
• Excellent written and verbal communication skills with strong organizational and time management abilities.
  
• Proficiency in Microsoft Office Suite, particularly Outlook.
  
• Able to read, write, and follow written and oral instructions in English.

PREFERRED

• Experience supporting senior leadership within a UC or higher education environment.
  
• Experience with strategic calendaring, anticipating scheduling conflicts, and prioritizing executive commitments.
  
• Knowledge of Kuali Financial System (KFS) or similar financial systems for processing reimbursements.
  
• Experience coordinating projects or supporting project management initiatives.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Pay Rate

$5,938.31/month (exempt from overtime).

Conditions Of Employment

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
  
• Employment Misconduct
  
• Legal Right to work in the United States
  
• Vaccination Policies
  
• Smoking and Tobacco Policy
  
• Drug Free Environment
  
• Misconduct Disclosure Requirement

Temporary Employment

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or require a valid California Driver’s License for driving university vehicles. The majority of our temporary positions are Monday - Friday, 8:00 a.m. - 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment.

Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave.

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.