Executive Assistant, Academics

We've made a lot of progress since opening the doors in 1942, but one thing has never changed—our commitment to serve, heal, lead, educate, and innovate. We believe that every award earned, every record broken, and every patient helped is because of the dedicated employees who fill our hallways. At Ochsner, whether you work with patients every day or support those who do, you are making a difference and that matters. Come make a difference at Ochsner Health and discover your future today!

About the role

This job provides professional-level administrative support to assigned department(s) by performing a variety of tasks such as typing, sorting, filing, photocopying, maintaining calendars, booking travel, submitting expense reports, and ordering supplies. Creates documents such as memos and other correspondence and generates reports using Microsoft Excel, Word, PowerPoint, and other software as needed. Serves as a point of contact for the department, answering calls, relaying messages, and escalating issues to the appropriate person or group. Manages projects and organizes events such as lunches and meetings.

Responsibilities

• Provides administrative support to the department through general clerical and receptionist duties.
• Generates and maintains documents, reports, correspondence, and performs other duties related to computer programs and systems support for the department.
• Manages special projects for the department.
• Serves as a point person to those outside the department.
• Performs other related duties as required.
• Remains knowledgeable on current federal, state, and local laws, accreditation standards, or regulatory agency requirements that apply to the assigned area of responsibility and ensures compliance with all such laws, regulations, and standards.

Requirements

• High school diploma or equivalent; OR business school training.
• 3 years of experience in a professional administrative role, including experience working with confidential information.
• Proficiency in using computers, software, and web-based applications.
• Excellent verbal and written communication skills and ability to present information clearly and professionally to varying levels of individuals.
• Ability to be self-directed and work with confidential information.
• Strong organizational skills.
• Ability to travel throughout and between facilities.

Qualifications

• Preferred: Associate's degree.
• Preferred: Ten years of experience in a professional administrative role.

Physical and Environmental Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Medium Work - Exerting 20 to 50 pounds of force occasionally, and/or 10 to 25 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly to move objects.
• Physical demand requirements are in excess of those for Sedentary Work. Even though the weight lifted may be negligible, the job may require walking or standing to a significant degree, sitting most of the time but entails pushing and/or pulling of arm or leg controls, or working at a production rate pace.
• Normal routine involves no exposure to blood, body fluid, or tissue, and incumbents are not called upon to perform or assist in emergency care or first aid.
• No occupational risk for exposure to communicable diseases, though there may be occupational risk for exposure to hazardous medications or hazardous waste within the environment.