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Executive Assistant, School of Education

Molloy University · Rockville Centre, NY · 5 days ago
Administrative$25–$30/hrFull-time

About the role

Performs a variety of duties that facilitate the day-to-day operations of the Dean's and Associate Dean's office/department. Assists in program planning and development; interprets, monitors, and analyzes information regarding operating policies and procedures. Resolves problems that have a significant impact on the overall goals of the department. Works directly with external constituents (i.e., executives, district administrators, community leaders) and internal staff to resolve routine and non-routine issues.

Full-time staff position in the Education department. FLSA status: Non-Exempt, Hourly.

Responsibilities

  • Manage multiple, competing priorities.
  • Troubleshoot and problem-solve, including oversight of day-to-day operations of the Dean's office; administration of program planning and development; execution of operating policies and procedures with the Dean's supervision; administration and management of all the Dean's/Associate Dean's documentation.
  • Answer, screen, direct, and prioritize all incoming calls for the executives; work and communicate effectively and diplomatically with all individuals.
  • Supervise and lead a team of non-exempt employees (administrative assistants) with their day-to-day workflow functions within the Dean's Office, the academic departments, programs, and centers of the School of Education and Human Services.
  • Manage PTO of all non-exempt employees to ensure coverage to all departments, programs, and centers.
  • Manage complex schedules for the Dean and Associate Dean, including prioritizing requests and resolving scheduling conflicts.
  • Manage schedules for school-wide programs, calendars, and events, including prioritizing requests and resolving scheduling conflicts.
  • Initiate, schedule, and/or monitor the processing of hiring requests, budget transfers, contracts, requisitions, supplies, and room reservations for the Dean's office and SOEHS, programs, and centers.
  • Assist in the planning, development, and implementation of conferences, school events, and programming.
  • Prepare reports and maintain files and databases.
  • Write, edit, and produce external and internal communication for the Dean and Associate Dean.
  • Assist the Dean and Associate Dean in the development and distribution of public materials (e.g., brochures, websites, social media, marketing, and PR materials).
  • Maintain website and collaborate with PR & Marketing Department on strategic website development and maintenance.
  • Daily public contact requiring courtesy, discretion, and sound judgment.

Requirements

  • Bachelor's degree
  • 5 to 8 years of work-related experience
  • Microsoft Office (Outlook, Word, PowerPoint, Excel)
  • Jenzabar Software Databases

Schedule

Monday–Friday, 9:00 am to 5:00 pm; occasionally required to work nights or weekends for school-wide events requiring Dean/Associate Dean participation. Occasional remote work may be possible. 35 hours per week, 52 weeks per year.

Pay

Hiring hourly rate: $25.00 to $30.00. The hourly rate represents the University's good-faith and reasonable estimate of the range of compensation at the time of posting.

Benefits

Extensive range of benefits and programs including excellent health and dental insurance options, generous time off, and tuition benefits. For further information, visit Benefits | Molloy University.

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