Temporary Badging Office Assistant

About the Role

The ideal candidate is highly accurate, detail-oriented, and comfortable working with numbers, reports, reconciliations, and structured processes. Strong Excel skills are important, and candidates with accounting, finance, banking, bookkeeping, or similarly detail-intensive administrative experience are strongly encouraged to apply. The selected candidate must be dependable, organized, and able to consistently maintain accurate records while handling confidential information in a regulated environment.

Responsibilities

• Review applications and supporting documentation for completeness, accuracy, and consistency prior to processing.
• Enter, update, and maintain applicant and credential information with a high level of accuracy.
• Reconcile information between applications, supporting documents, system records, receipts, and tracking reports.
• Identify discrepancies or missing information and resolve or escalate issues before completing transactions.
• Maintain accurate electronic and physical records in accordance with established procedures.
• Process and record payment transactions and assist with balancing receipts against system totals.
• Assist with weekly and monthly financial reports, reconciliation documentation, refunds, adjustments, and supporting records.
• Maintain Excel-based trackers, reports, lists, and administrative tools used to monitor workflow and outstanding items.
• Produce routine reports related to pending applications, terminations, exceptions, payments, and other activity.
• Provide professional front-counter service to applicants while following established policies and procedures.
• Assist with appointment scheduling, document collection, and routine applicant questions.
• Maintain accurate documentation and audit trails for completed transactions and actions.
• Follow established procedures for credential issuance, renewals, terminations, and related administrative processes.
• Assist with audit preparation, records review, compliance tracking, and other administrative projects as assigned.

Qualifications

• Exceptional attention to detail and a demonstrated ability to produce accurate work.
• Strong numerical aptitude and ability to reconcile data, transactions, and documentation.
• Strong Microsoft Excel skills, including sorting, filtering, formulas, lookups, data validation, and organizing large sets of information.
• Ability to identify discrepancies and independently verify information before completing a task.
• Experience maintaining reports, spreadsheets, databases, or financial records.
• Strong organizational and time-management skills with the ability to manage multiple deadlines and recurring reporting requirements.
• Ability to consistently follow detailed procedures, checklists, and established processes.
• Demonstrated discretion when handling confidential and personally identifiable information.
• Professional written and verbal communication skills.
• Reliable, accountable, and comfortable working in a highly structured environment.

Preferred Skills

• Candidates with experience in one or more of the following areas are especially encouraged to apply:
• Accounting, finance, bookkeeping, accounts payable, accounts receivable, or financial administration.
• Banking, teller, loan processing, or other transaction-based financial roles.
• Administrative support positions involving substantial Excel reporting and data reconciliation.
• Data entry, records management, document control, or audit support.
• Payroll, billing, invoicing, or payment processing.
• Hr onboarding, credentialing, licensing, permitting, or other roles involving verification of documentation.
• Experience in regulated, compliance-driven, government, public safety, or secure environments.