Office Assistant

Responsibilities

• Serve as the primary point of contact for office administrative needs and daily operations.
• Provide support to field employees, including scheduling, documentation, paperwork, and general assistance.
• Schedule customer appointments and coordinate service visits with field personnel.
• Create, maintain, and distribute reports for leadership and operations teams.
• Manage office and job-related supplies, including ordering and inventory tracking.
• Perform data entry, filing, records management, and document organization.
• Communicate professionally with customers, vendors, and employees via phone, email, and in person.
• Support payroll activities by collecting timecards and maintaining payroll documentation.
• Aid in invoicing, billing, payment tracking, and other accounting-related tasks as needed.
• Maintain accurate records and support various administrative and operational projects.
• Provide general office support to ensure efficient day-to-day operations.

Qualifications

• 2+ years of experience in an Administrative Assistant, Office Assistant, Customer Service, Office Coordinator, or similar role.
• Strong administrative, organizational, and multitasking skills.
• Experience with data entry, reporting, document management, and office support.
• Excellent customer service and communication skills.
• Proficiency in Microsoft Office, including Excel.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and problem-solving abilities.
• Some accounting experience is a plus, including exposure to invoicing, billing, Accounts Payable (AP), Accounts Receivable (AR), or payroll support.

Preferred Qualifications

• Experience in a construction, manufacturing, industrial, or service-related environment is a plus.
• Experience working with accounting or ERP software.
• Ability to work independently while contributing to a team-oriented environment.
• Comfortable supporting both administrative and operational functions.

Work Environment

This position is based in a professional office setting supporting industrial field operations. The role works closely with office staff, field employees, customers, and leadership in a collaborative, team-oriented environment.

Schedule

Monday–Friday, approximately 7:30 AM – 4:00 PM, with some flexibility available.

About the Role

A growing industrial services company is seeking a detail-oriented Office Assistant to support daily office operations, scheduling, reporting, customer service, payroll support, and general administrative functions. This role serves as a key member of the office team, helping ensure smooth operations while providing support to employees, customers, and leadership.