Temporary Administrative Support 6-month POOL (BBC)

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

FIU has Administrative positions that may become available in the future within one of the University departments on the Biscayne Bay Campus, FIU @ I-75, Metropolitan Center, or any other satellite campuses on a short term, temporary basis (no more than 6 months or less). The Candidate will support the temporary staffing needs of the units performing a wide variety of administrative support functions as applicable to assigned programs.

Duties

• Provides clerical and administrative support to an office/department/center. Assists with the day to day operational activities of the office/department/center.
• Performs front desk duties such as answering and routing telephone calls, handling customer inquiries, and redirecting, as necessary.
• Resolves routine problems using pre-existing guidelines and procedures.
• Performs general routine clerical tasks, such as preparing routine documents, basic correspondence from templates, or existing form letters.
• Schedules appointments and meetings. Assists with travel arrangements.
• Assists with basic event operations, as needed.
• Sorts and distributes mail.
• Maintains inventory of office supplies.
• Maintains and updates basic databases.

Job Category

Temporary

Desired Qualifications

• Ability to work in a team setting.
• Proficiency with Microsoft Office Suites.
• Ability to take direction and work independently as needed.
• Ability to maintain confidentiality when dealing with highly sensitive information.

Minimum Qualifications

Dependent on the specific position, it may require a High School Diploma or GED, Bachlelor's degree, Master's degree, or Doctoral degree and a specific number of years of experience and/or certifications.

Work Schedule

General University hours are Monday through Friday, 8:30AM - 5:00PM, however may vary depending on department needs.

Pre-Employment Requirements

• Criminal Background Check
• Other pre-employment check may apply depending on specific job duties.

Temporary Disclosure

As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement).

How To Apply

• Prospective Employee: If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".
• To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
• Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.