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Temporary Administrative Assistant – Sustainability Program

IEEE · Piscataway, NJ · 2 mo ago
Administrative$28–$32/hrTemporary

About the role

The U.S.-based Administrative Assistant (AA) serves as the primary administrative anchor for IEEE Smart Village’s global operations. This role manages contracts, compliance, financial documentation, supplier onboarding, governance support, and enterprise systems to ensure that ISV’s global programs operate with accuracy, transparency, and full adherence to IEEE policies and the ISV Constitution, Bylaws, and Operations Manual. Working closely with the Senior Program Manager, ISV ExCom, IEEE Philanthropy, and global volunteer leadership, the AA supports a wide range of operational, financial, and governance workflows.

Responsibilities

  • Administer Project Support Agreements (PSAs) through ParleyPro/IEEE CMS
  • Manage DocuSign workflows
  • Oversee annual Conflict of Interest compliance
  • Maintain insurance and vendor documentation
  • Process invoices and ETPRs
  • Support NextGen, Concur, and Bravo transactions
  • Prepare governance minutes
  • Maintain enterprise databases
  • Support internal audits and donor reporting

Requirements

  • Demonstrated experience in administrative support, operations, compliance, or financial processing
  • Strong proficiency with Google Workspace and Microsoft Office Suite
  • Experience with enterprise systems such as contract management tools, financial processing platforms, or workflow systems
  • Excellent organizational skills with strong attention to detail
  • Strong written communication skills, including meeting minutes and formal documentation
  • Ability to manage multiple tasks, deadlines, and documentation workflows
  • Ability to work collaboratively with global teams across time zones

Skills

  • Strong proficiency with Google Workspace and Microsoft Office Suite
  • Experience with enterprise systems such as contract management tools, financial processing platforms, or workflow systems
  • Excellent organizational skills with strong attention to detail
  • Strong written communication skills, including meeting minutes and formal documentation
  • Ability to manage multiple tasks, deadlines, and documentation workflows
  • Ability to work collaboratively with global teams across time zones

Benefits

Position based in Piscataway, NJ
Flexibility to attend occasional virtual meetings outside standard U.S. business hours

Pay

$28-$32/hr

Schedule

Full-time

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