Temporary Accounts Payable & Receivable Specialist

About the role

We're a content agency helping global brands create and localise search-focused content across languages and markets. We work with in-house marketing teams to deliver content that's accurate, on-brand, and built to rank.

We are seeking a detail-oriented and dependable Temporary Accounts Payable Clerk / Accounts Receivable & Collections Administrator to support our Accounting team during a staffing transition. This individual will be responsible for managing day-to-day accounts payable activities, customer collections, invoice distribution, and client billing support. The ideal candidate will have hands-on experience with Ramp and Sage Intacct, strong communication skills, and the ability to quickly integrate into a fast-paced environment. You are a self-starter who can immediately assist with vendor invoice processing, customer collections, invoice distribution, and portal management with minimal training. You are comfortable communicating with customers regarding past-due balances, managing a high volume of email correspondence, and ensuring invoices are uploaded to customer portals accurately and on time.

Responsibilities

• Process vendor invoices in Sage Intacct and ensure proper coding and approvals.
• Prepare check run for review.
• Reconcile vendor statements and research discrepancies.
• Respond to vendor inquiries regarding invoices and payment status.
• Assist with month-end AP reconciliations and close activities.
• Reconcile Bank Accounts as part of the monthly close process.
• Review and reconcile corporate card transactions within Ramp.
• Audit employee expense reports for policy compliance and proper documentation.
• Ensure receipts, approvals, and account coding are complete and accurate.
• Reconcile Ramp transactions to Sage Intacct as part of the monthly close process.
• Monitor customer account balances and collections activity.
• Proactively follow up on outstanding invoices through email and phone communication.
• Research and resolve billing disputes in collaboration with internal teams.
• Respond to customer inquiries regarding invoices, statements, and account balances.
• Distribute invoices and account statements to customers as requested.
• Maintain detailed collections of notes and customer correspondence records.
• Escalate delinquent accounts and collection concerns to management.
• Assist with uploading customer invoices to client procurement and payment portals.
• Assist with monitoring invoice acceptance and resolving portal submission errors.
• Support month-end invoice distribution and billing activities.
• Maintain documentation related to customer billing requirements and portal access.
• Coordinate with operations and account teams to ensure timely invoice delivery.
• Assist with month-end close activities.
• Prepare schedules and reconciliations as assigned.
• Support internal and external audit requests (potentially).
• Maintain organized accounting records and electronic documentation.
• Perform other accounting and administrative duties as assigned.

Requirements

• 2+ years of Accounts Payable, Accounts Receivable, Collections, or Billing experience.
• Experience With Sage Intacct Required.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Excel and Microsoft Outlook.
• Ability to manage a high volume of emails and customer communications.
• Strong attention to detail and organizational skills.
• Ability to work independently with minimal supervision.

Skills

• Experience with customer invoice portals and procurement systems.
• Experience with Ramp.
• Experience in a multi-entity environment.
• Experience with professional services, marketing, technology, or media companies.
• Familiarity with month-end close procedures and billing cycles.

Schedule

Remote Temporary (initial 3 months with a view for possible extension).