Temporary Academic Administrative Assistant, Global Health

Essential Responsibilities

• Coordinate and support departmental events, lectures, and special programs by managing logistics, reserving spaces, arranging catering, coordinating communications, and assisting with visitor travel and itineraries.
• Create and distribute promotional materials to help engage the campus community.
• Serve as the organizational hub of the department by maintaining digital records and files, managing office and instructional supplies, coordinating department calendars, and scheduling meetings and classroom spaces.
• Support the department's academic operations by maintaining course and enrollment data, coordinating curriculum information, preparing course scheduling materials for the Registrar, managing departmental communications, and assisting with assessment activities.
• Maintain and update the department's website and digital communications, ensuring accurate and current information about faculty, courses, majors, minors, and department initiatives.
• Aid in marketing efforts and maintain departmental publications and print materials.
• Provide comprehensive administrative support to faculty, including preparing course and publication materials, coordinating governance submissions, onboarding new faculty, and arranging travel and logistics for conferences and professional development.
• Manage departmental financial and budget processes by processing invoices, reimbursements, procurement transactions, and account transfers; monitoring budgets and expenditures; maintaining accurate financial records; and partnering with the department chair to prepare annual operating, capital, and personnel budget requests.
• Leverage university and cloud-based technologies to support departmental operations, including Workday for financial and administrative processes, Google Workspace for document management and collaboration, and Canva to create polished communications and promotional materials.
• Contribute to the success of the department by performing additional administrative and operational responsibilities as needed.

Minimum Requirements

• A High School Diploma or GED.
• A preference for an Associate’s Degree in Business Administration, Office Administration, or relevant experience.