Temp: Secretary

The position is posted to create a pool of candidates for temporary positions that arise during the school year. Once your application is reviewed, you will be contacted via email with the next steps. The temporary positions are on an as-needed basis and subject to your availability. Assignments can range from short-term to long-term, depending on the school's needs.

About the Role

• Answers and screens telephone calls and visitors.
• Handles requests and complaints from parents, students, and offices.
• Enrolls new students and completes fall/spring kindergarten enrollment.
• Maintains student records/files.
• Withdraws student records and forwards them to new schools.
• Maintains strict confidentiality regarding student records and personal data.
• Schedules and copies materials for meetings.
• Prepares and maintains office records of all students on class lists, student folders, card files, index cards, and attendance records/reports.
• Receives and provides messages and makes telephone calls for teachers and principals.
• Composes and distributes reports, letters, forms, lists, newsletters, memos, agendas, schedules, and/or other correspondence.
• Operates and maintains standard office machines and equipment.
• Receives, sorts, and distributes mail.
• Affixes instructional requests, tests, and other materials as assigned.
• Signed students in and out of school, issues tardy passes, and keeps absentee/tardy records.
• Performs other related duties as assigned within the same classification or lower.

Responsibilities

• Speaks and writes effectively.
• Knows modern office practices and procedures, business English, and spelling.
• Exercises initiative and good judgment in executing delegated administrative responsibilities.
• Exercises tact and cooperation in dealing with students, Board of Education personnel, contractors, and/or outside agencies and the general public.
• Demonstrates ability to effectively work and communicate with diverse populations.
• Proficient with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite-Word, Excel, Outlook, and/or PowerPoint preferred).

Qualifications

• High School Diploma or equivalency certificate required.
• One (1) year recent office experience performing work of a progressively responsible nature required; or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.
• Bilingual and biliterate in targeted language if assigned to bilingual program.

Skills

• Effective speaking and writing.
• Knowledge of modern office practices and procedures, business English, and spelling.
• Initiative and good judgment.
• Tact and cooperation.
• Ability to work with diverse populations.
• Proficiency with business technology applications.

Benefits

No retirement or paid holiday benefits. Paid leave is available upon meeting state requirements (30+ hours in a pay period earns an hour of paid leave).

Pay

Details not specified.

Schedule

Details not specified.

Leadership Role

N/A

Physical Demands/Working Conditions

No special vision requirements. Standing: under 1/3 percent of the time; Walking: under 1/3 percent of the time; Sitting: between 1/3 and 2/3 percent of the time; Keyboarding: between 1/3 and 2/3 percent of the time; Talking: between 1/3 and 2/3 percent of the time; Hearing: between 1/3 and 2/3 percent of the time.

Work Environment

Location: Office, school or similar indoor environment: over 2/3 percent of the time. Noise Level: Moderate: between 1/3 and 2/3 percent of the time. Weight & Force: Lifting and carrying requirements: up to 20 pounds: under 1/3 percent of the time.

Travel Requirements

N/A

JOB INFORMATION

Approved Date: 11/1/2021
Established Date: 6/1/2013