Secretary

Essential Duties

• Prepare business letters, memoranda, reports, charts, presentations, and other documents.
• Compose routine correspondence for review and signature.
• Receive, review, and verify documents, records, and forms for accuracy, completeness, and compliance with established requirements.
• Gather, review, and compile information to prepare accurate and comprehensive reports.
• Establish and maintain confidential files and records.
• Manage the Center Director's calendar, schedule appointments, and track deadlines and action items.
• Process incoming and outgoing mail, email, faxes, and other correspondence.
• Attend departmental meetings, take notes, and prepare and distribute meeting minutes.
• Screens telephone calls and greet visitors professionally.
• Cook up and maintain confidential files and records.
• Coordinate and format center plans, reports, and other documents to ensure accuracy, consistency, and timely submission.
• Ensure that center plans, Center Operating Procedures, and Standard Operating Procedures are regularly reviewed, updated, and submitted as required.
• Chair Outcome Measurement System meetings and coordinate training for OMS team members.
• Review and analyze OMS information and relevant CIS and JCRL reports.
• Conduct monthly analyses of student and employee separations to identify trends and anticipate future needs.
• Provide quarterly staff training related to OMS, CIS, and JCRL reports.
• Maintain effective communication among the Center Director, senior management, department staff, and other stakeholders.

Skills and Competencies

• Strong organizational and time-management skills.
• Ability to manage multiple tasks, priorities, and deadlines.
• Ability to prepare professional business letters, forms, contracts, proposals, presentations, reports, and other documents.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to work effectively with staff, students, visitors, and senior leadership.
• Strong attention to detail and the ability to review documents for accuracy, consistency, and completeness.
• Ability to handle sensitive and confidential information appropriately.