Secretary

Job ID: JR2026-00029169 – Applications no longer accepted after 10-20-2026.

About the role

This classification level is responsible for providing receptionist duties and clerical office support to district offices. The position is located at 321 Central Avenue, Kearney, NE 68847.

Responsibilities

• Serves as a receptionist and/or answers the telephone for assigned District office or offices; determines the nature of the visit or call; directs callers to the proper office or person or takes messages as required.
• Serves as information source for callers/visitors; provides directions as required.
• Maintains inventory of documents, brochures, applications, etc.; distributes to visitors as requested.
• Performs a variety of basic office support duties such as collating materials, distributing incoming mail, preparing materials for mailing, completing forms, proofreading typed or printed materials, and/or typing routine correspondence reports and other materials.
• Performs other duties of a similar nature or level.
• Performs front desk duties to check-in probationers; answers phone calls and provides general office and program information; contacts probation officers and other staff for appointments/meetings, pre‑sentence interviews.
• Opens and closes case intake files; maintains case documents such as violations.
• Prepares standard and routine legal documents, letters and correspondence from dictations (e.g., jail waivers, travel permits).
• Tracks, compiles and maintains routine case information (e.g., criminal history, driver's license, etc.).
• Processes daily incoming and outgoing mail.
• Answers calls and provides general information; may provide guidance to entry secretarial staff.

Requirements

Education: High school diploma or GED, OR 2 years of administrative support/clerical experience. An equivalent combination of relevant education and experience sufficient to successfully perform the essential duties of the job will also be considered. All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education.

Qualifications

• Knowledge: Customer service principles; Modern office procedures, methods, and equipment; Basic filing and recordkeeping principles; Cash handling techniques; Basic bookkeeping techniques.
• Physical Requirements: Sedentary work – exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects; sedentary work involves sitting most of the time; walking and standing are required only occasionally.

Skills

• Using computers and related software applications.
• Providing customer service.
• Filing.
• Keyboarding.
• Using modern office equipment.
• Counting cash and balancing accounts.