Technology Coordinator - Information Technology

About Seminole Hard Rock Hotel & Casino Hollywood

Seminole Hard Rock Hotel & Casino Hollywood is the flagship casino resort of Hard Rock International, owned by the Seminole Tribe of Florida. This world-renowned entertainment, gaming and hospitality destination unveiled a $1.5 billion expansion on Oct. 24, 2019. New offerings include 638 upscale guestrooms in the first-ever Guitar Hotel, 168 luxury guestrooms and unique swim-up suites in the adjacent Oasis Tower at Seminole Hard Rock Hotel & Casino Hollywood, and 465 newly redesigned guestrooms in Hard Rock Hotel for a combined room count of 1,271 throughout the resort. Additional amenities include the lush, "Bora Bora" style lagoon with private cabanas and butler service; a 42,000 square-foot Rock Spa® & Salon; a 13.5-acre recreational water experience for swimming, kayaking and paddle boarding; 19 dining outlets and 20 bars and lounges; an expansive gaming floor with 3,100 slots, 195 table games and a 45-table poker room; 120,000 square feet of premier meeting and convention space including a 38,000 square-foot, carpeted exhibition hall; and a 26,000 square-foot retail promenade. The highly anticipated Hard Rock Live entertainment venue with a 7,000-person capacity, will showcase A-list entertainers, comedy acts, Broadway performances, sporting events and live broadcast productions. The integrated resort is located on 87 acres of the Hollywood Seminole Reservation along State Road 7 (U.S. Highway 441), and is 10 minutes from Fort Lauderdale/Hollywood International Airport and 30 minutes from downtown Miami and Miami International Airport.

Job Description

Under the direction of the VP of IT, IT Coordinator must perform a variety of highly confidential administrative and coordinator duties. Essential Job Functions:

• Provides and assist the Director of IT in day to day operations and specific tasks in a fast pace environment as well as supporting IT team members
• Files and archives of all IT related documents (i.e. requisitions, vendor software licenses, hardware locations, equipment receipts authorization etc.)
• Affords assistance with the tracking of IT budgets and associated costs for the IT department
• Handles all inventory management for Ipods, Ipads, Radios and Company Cellphones which includes purchase order generation, order tracking and all IT inventory
• Tracks all internal and external requests which would include invoicing, status of purchase requisitions/purchase orders, troubleshooting and handling the wireless accounts as well as the setup for new team members and vendors
• Assists team members with computer and cellphone questions and issues related to software or hardware systems
• Orders office supplies and maintains inventory for IT as well as a range of items relating to office management (i.e. ordering supplies from off-site warehouse /inventory for both offices and department within)
• Handles coding and charge-backs to various departments for all software and hardware purchases for the property
• Enters of all IT related Capex
• Responds to general inquiries and forwards inquires to various departments as appropriate
• Covers travel arrangements, document development for IT
• Responsible for the update and maintenance of various distribution lists internally and externally
• Affords assistance in gathering data for budget preparation and in monitoring expenses and reporting variances to IT Director
• Follows up with IT Staff on status of department projects and complies status reports
• Prepares and/or delivers a wide range of other Administrative duties as it relates to activities within the IT a department
• Responsible for maintaining a clean, safe and hazard free environment

Skills & Experience Requirements:

• Excellent organizational skills
• Familiarity with Purchasing MMS System a plus
• Experience in maintaining calendars, corporate correspondence , and meeting planning
• Extreme level of integrity and confidentiality
• Advanced PC skills in Microsoft Office, including Word, Power Point and Excel
• Ability to work independently as well as collaboratively to meet deadlines
• High level of accuracy and attention to detail
• Ability to exercise good judgement and make sound decision with minimal direction
• Excellent interpersonal skill, outgoing personality, flexibility and adaptability to change
• Ability to anticipate needs and utilize appropriate resources to resolve issues
• Support experience to a large department and reporting to two or more executives required
• Self-sufficient, requiring limited supervision over job knowledge, expectations and successful project completion

Qualifications:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
• A high school diploma or equivalent and one to two (1-2) years of administrative experience is required; or an equivalent combination of education and/or work experience
• Must possess ability to read and understand all Seminole Tribe of Florida's policies and procedures
• Must be able to communicate effectively with guests, vendors and team members
• Basic mathematical skills to include ability to add, subtract, multiply and divide
• Ability to handle non-standard situations where some judgement must be exercised
• Knowledge of computer systems as well as copiers, fax machine and various printers

The Company gives preference in all of its employment practices to Native Americans. First preference in hiring, promoting and in all other aspects of employment is given to members of the Seminole Tribe who meet the job requirements. Second preference is given to members of other federally recognized Native American Tribes who meet the job requirements.