Technician, Document Control

About the role

The Technician, Document Control will support long-term Document Control activities for the Rio Grande LNG facility located near Brownsville, Texas. This position reports to the Supervisor, Document Control in the Operations Engineering Department, under the leadership of the Manager, Quality Assurance & ISO Compliance.

Responsibilities

• Adhere to procedures and processes required to manage all plant documentation, including handling, filing, and maintenance of technical, maintenance, and other documentation generated within the plant.
• Interface with intercompany department personnel to provide timely information and technical support for the electronic document management system.
• Manage all controlled documentation (engineering/technical, correspondence, project management - commercial) generated by the company and contractors to be stored in the Electronic Document Management System (EDMS).
• Manage transmittal of information between the company and contractors.
• Ensure all documents added or edited within the EDMS are complete, legible, and include all document/file attributes and metadata.
• Review documentation coding against content for accuracy and identify anomalies for correction to originator(s).
• Ensure an effective and timely electronic and physical (as necessary) document routing and distribution system/matrix is developed and maintained.
• Maintain critical document hardcopy libraries as required.
• Assist in coordinating Supplier and Contractor compliance with procedures in the management of project documents, their metadata, and transfer.
• Assist in training additional Document Controllers when required.
• Identify updates or changes to Document Control processes and procedures as necessary for evaluation.
• Provide feedback regarding work progress to company management and/or Document Control Supervisor where applicable.
• Assist in delivering training to ensure all staff understand procedures and software related to access and review of documents.
• Work with other Project Document Controllers to ensure consistency of processes and enforcement of Document Control procedures.
• Participate in routine Quality Assurance audits of the document control procedures and EDMS system.

Requirements

• High School diploma or equivalent (GED).
• 3+ years of experience with document control or equivalent role.
• Minimum of 3 years administering and using an Electronic Document Management System (preferred).
• Ability to obtain Transportation Worker Identification Credentials (TWIC).
• Experience managing both electronic and physical document transmittal and distribution systems.
• Excellent organization, planning, and time management skills.
• Effective, accurate, clear, concise, and timely communication.
• Ability to work collaboratively and foster a team environment.
• Focus on timely, consistent, and accurate results with determination to meet and exceed expectations.
• Ability to comply with key project performance drivers and indicators.
• Adaptability to manage changes in work environment, updated deadlines, or unexpected delays.

Preferred Qualifications

• Detailed knowledge of multiple Electronic Data Management Systems (EDMS).
• Detailed knowledge of Quality Management Systems (QMS).
• Database management abilities (e.g., for Lessons Learned Database).

Work Environment & Physical Expectations

• Must be able to wear all necessary PPE equipment to perform job functions.
• Operates in a complex construction environment with exposure to indoor and outdoor weather conditions, including hot, cold, wet, humid, or windy conditions.
• Exposure to moving mechanical parts and electrical circuits.
• Exposure to constant or intermittent sounds of a pitch level sufficient to cause marked distraction.
• Routinely uses standard office and field communications equipment such as computers, phones, photocopiers/scanners, fax machines, and radios.
• Able to meet the following physical demands, with or without reasonable accommodations:
  • Drive to other Company work locations as required.
  • Move throughout all areas of the facility, including traveling to designated muster points during emergencies.
  • Stand and/or sit continuously for a full shift.
  • Fully mechanical motion and usage of all extremities.
  • Walk, stand, bend, stoop, kneel, reach, twist, lift, push, pull, climb, balance, crouch, and handle items weighing up to 20 lbs. without assistance.
  • Visual acuity corrected to perform job functions, including close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
  • Clearly communicate via radio, phone, and verbal methods.
  • May be required to enter confined spaces and work at elevated heights without assistance.

Duties, responsibilities, and activities may change at any time with or without notice. All persons hired will be required to verify identity and eligibility to work in the United States.