Technical Project Manager

About the role

VideoLabs is a professional intellectual property services company headquartered in the San Francisco Bay Area (Hybrid), with a presence in Europe and Asia. It serves clients globally with trusted executive, business, technical, legal, and licensing expertise, focusing on patent aggregation, licensing programs, and consulting and expert services for the technology industry. VideoLabs' vision is to optimize the global high‑tech intellectual property environment to be more efficient, respected, and balanced, giving technology companies predictable, low‑cost design freedom while providing fair and just compensation to innovators who create impactful patented inventions. The company is well funded, has a core team of highly experienced business, IP, and legal experts, and is rapidly growing across all aspects of its business (see www.videolabsinc.com). The position reports to the COO. VideoLabs is seeking a Technical Project Manager to lead the development and implementation of a workflow management system supporting core internal IP processes (e.g., patent analysis, ranking, case development) and the parallel evaluation of future Asset Management and CRM systems. The role includes reviewing and documenting internal processes, defining base‑level system requirements, and guiding the selection, implementation, and configuration of a suitable SaaS workflow management system (e.g., Asana, Trello, Wrike) to improve productivity and collaboration. The manager will run gap analyses across the company, gather requirements, project‑manage the effort end to end, and introduce automation and sustainable new technologies enabling VideoLabs to scale effectively and efficiently as it grows.

Responsibilities

• Assess and understand the interdependencies and requirements of the current workflow, project management, CRM, and asset management practices within the organization
• Research and evaluate various workflow and/or workflow management systems (e.g., Asana, Trello, Wrike, or other options) based on business needs
• Test and choose appropriate CRM, workflow management, and asset management vendors for the company based on the business size, type, and growth trajectory
• Select and implement the most appropriate workflow management system to help each team and overall company with prioritization and visibility
• Design and document workflows that align with the company's objectives
• Collaborate with various teams to ensure successful adoption and integration of the chosen system
• Train employees on how to use the new workflow management system and follow established workflows
• Optimize workflow management processes to increase efficiency and effectiveness
• Produce reports and metrics to track project progress and evaluate the system's impact
• Create