Technical Coordinator (Purchasing)

Southwest Tennessee Community College is a comprehensive, multicultural, public, open-access college offering over 100 programs and over 20 technical certificate programs across four campuses/centers. We foster student success, transform lives, and increase the educational level of a growing community in Shelby County.

About the role

This is a full-time, fiscal year permanent position working under the general supervision of the Director. The Technical Coordinator performs technical-clerical duties and general clerical duties.

Responsibilities

• Composes routine correspondence, proofs, edits, and revises materials for general distribution
• Answers phone, routes calls, and delivers messages
• Assists internal end users with how to enter requisitions into Jaggaer
• Assists with vendor maintenance updates in Banner
• Assists with invites of new vendors in TBR’s Total Supplier Management System
• Assists with reviewing and issuing Travel Authorization Numbers
• Assists with reconciling Travel charges against the College’s Credit Card
• Assists with reconciling P-Card charges each month
• Assists employees with registration and/or conference fees
• Assists employees with any additional orders that require the utilization of the College’s P-card
• Maintains electronic files, along with updating contracts within the Excel spreadsheet filing
• Assists with TBR’s quarterly and yearly reports
• Processes operational records, bookkeeping, and other business records
• Maintains office supply inventory and orders supplies according to requests
• Oversees, directs, or checks work of student workers, temporary employees, and/or lower-level clerical employees
• May perform other duties as assigned

Requirements

• High school diploma or GED
• Minimum of one (1) to two (2) years of administrative, technical, and clerical experience and data entry experience
• A background check will be required for the successful candidate

Preferred Qualifications

• Experience with Banner Finance, Jaggaer – eProcurement System, and Jaggaer Contract+ System, along with TN Board of Regents – Total Supplier Management System
• Three (3) to five (5) years of administrative, technical, and clerical experience and data entry experience

Skills

• Knowledge of computer systems and software for word processing, spreadsheets, and other similar processes
• Knowledge of general office processes, such as answering telephones, greeting visitors, maintaining inventories, copying, sharing files, updating electronic files, etc.
• Ability to maintain confidentiality of information in the office
• Ability to check, proofread, and verify text, data, and statistics accurately
• Ability to write and edit messages, memos, letters, summaries, and reports
• Ability to communicate effectively
• Ability to complete complex assignments successfully, analyze practical problems, recommend solutions, and implement authorized actions

Physical Demands / Working Conditions

• Physical ability to work in an office environment
• Manipulate large volumes of forms and documents
• Lift and move materials up to 20 pounds in weight
• Operate computers and other electronic devices
• Travel independently between campus locations

Benefits

A summary of benefits can be found at Southwest Tennessee Community College Benefits Overview.