Team Assistant

Position Summary

Provides clerical and administrative support in the achievement of the team goals and the objectives within the department.

Responsibilities

• Maintains required files, statistics and reports in a streamlined manner to ensure current, accurate information is readily accessible.
• Prepares charts, graphs, packets etc. for presentations.
• Tracks progress of special projects.
• Maintains the various databases utilized within the team.
• Schedules and/or organizes meetings/classes including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary.
• Responsible to meet regularly with all support department team members, make recommendations to improve office efficiencies and assist with the implementation process.
• Maintains supplies and office equipment for department.
• Works with information that may be of a confidential nature. Uses moderate discretion; works under general supervision.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Orlando Health policies and procedures.
• Maintains policies and procedures manuals.
• Works as a team with all internal departments as well as all other Orlando Health team members to ensure the achievement department specific critical success factors.
• Attends meetings and in-services as required.
• Performs all other duties as assigned.

Qualifications

Education/Training: High School diploma or equivalent.

Software Knowledge: Working knowledge of word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access).

Experience: Two (2) years clerical or secretarial experience.