Teacher Education: Administrative Assistant II

Position Title

Teacher Education: Administrative Assistant II

Job Category

University Staff

Employment Type

Regular

Job Duties

• Provide reception for the Teacher Education Program
• Support the coordinator/director of the Teacher Education Program
• Organize and manage procedures and timelines for CBC requirements and self-disclosure forms
• Organize and manage procedures and timelines related to TB testing
• Maintain and renew affiliation agreements with schools, districts and institutions
• Manage Teacher Education Program scholarships and awards
• Process and track travel expense reports
• Order materials and supplies for the Teacher Education Program
• Manage, maintain records and provide reports related to the budget and travel
• Organize events for the Teacher Education Program
• Provide support for certification officer and licensing processes
• Collect, organize, and communicate data for required state/federal reporting purposes
• Maintain and update Teacher Education Program web pages
• Develop and execute a social media strategy for the Teacher Education Program
• Assist with recruitment and engagement events for the Teacher Education Program
• Provide support and backup for the field experience database including data entry, document generation, and reports
• Provide support and backup for the field experience coordinator and the field experience assistant
• Other duties as assigned

Minimum Qualifications

• Excellent organization, communication, and customer service skills
• Ability to create a warm and welcoming environment for our students, faculty and partners
• Strong interpersonal and collaboration skills to interact effectively with administrators, faculty, staff, students, visitors, and community partners
• Demonstrated verbal and written communication abilities
• Knowledge of or desire to learn Qualtrics, BP Logix, CampS, WorkDay and other commonly-used university applications
• Advanced knowledge of Microsoft Office (Word, Excel, Outlook) to organize meetings, communicate effectively, generate a variety of documents, and maintain records
• Ability to learn the Teacher Education Program database
• Ability to learn new systems, software, and processes quickly
• Ability to conduct tasks professionally and confidentially
• Ability to multi-task and work efficiently and effectively
• Ability to be flexible and work collaboratively as part of a team serving all of the Teacher Education programs including Department Chairs, the Director of the Teacher Education Program, the Certification Officer, and the Field Placement Coordinator
• Ability to work independently on tasks with minimal supervision
• Commitment to equity, diversity, and inclusivity

Prior Experience

• Knowledge of UW-System processes
• Demonstrated commitment to support and enhance the diversity and cultural and global awareness of students, faculty, and staff

Preferred Qualifications

• Knowledge of UW-System processes
• Demonstrated commitment to support and enhance the diversity and cultural and global awareness of students, faculty, and staff

The Unit

The Teacher Education Program (TEP) office consists of four people. The TEP office arranges placements for all students pursuing a career in education, works with the Department of Public Instruction to maintain accreditation of our education programs, communicates extensively with school partners and endorses candidates for teaching licensure.

University and Community

To learn more about UWEC, visit https://www.uwec.edu/human-resources/employment-opportunities/why-uwec/.

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

Application Procedure

Applications are submitted electronically. Please follow instructions found on the following Web site: https://wisconsin.wd1.myworkdayjobs.com/UW_Comprehensives. (Job ID #10012283).

Please be sure you have included the following in PDF format: Letter of application, Resume, and Names and contact information for three references. Please Direct Requests For Additional Information To David J. Peyton, PhD; peytondj@uwec.edu

To ensure consideration, completed applications must be received by 6/28/2026. However, screening may continue until position is filled.

Key Job Responsibilities

• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• Colls, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

University Compensation

Required Qualifications

• Education

Special Notes

• Institutional Overview
• Contact Information
• Additional Information
• Special Notes