Tax Administrative Assistant

Location: Oklahoma City, OK | Work Arrangement: In-office

Responsibilities

• Provides administrative support to partners, managers, and assigned teams.
• Coordinates meetings, schedules, travel, and other administrative activities.
• Assists with client and department support activities, including organizing income client information, tax return processing, review and issuance of final deliverables, and correspondence with clients.
• Supports office operations through mail processing, front desk coverage, answering phones, running occasional office errands, administration of office events, supply management, and client service.
• Collaborates with the administrative team to meet deadlines, ensure timely completing of assigned projects, and provide in-office coverage during business hours.
• Maintains accuracy, confidentiality, professionalism, and regular, predictable attendance while managing multiple priorities.
• Demonstrates flexibility by taking on new challenges and assisting with special projects and additional responsibilities as requested.
• Other duties as assigned.

Requirements

• High School Diploma
• 2 years of administrative support experience, preferably in a professional services or accounting firm.
• Thrives in a high-volume, fast-paced work environment.
• Can quickly prioritize and organize work to complete tasks of an immediate nature.
• Holds oneself to the highest professional standards and maintains strict client confidentiality.
• Proficient in Microsoft Excel, Microsoft Word, Outlook, DocuSign, Teams and Adobe Acrobat.
• Exceptionally detail-oriented with strong verbal and written communication skills.
• Enjoys collaborating and contributing to a team, as well as working alone with limited supervision.
• Willing to work overtime as needed.
• Position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift up to 20 lbs.
• Must be authorized to work in the United States now or in the future without visa sponsorship.

Benefits

• Generous paid time off
• Comprehensive medical, dental, and vision insurance
• 401(k) profit sharing
• Life and disability insurance
• Lifestyle spending account
• Certification incentives
• Education assistance
• Referral program