Talent Operations Specialist

Position Overview

We are looking for a highly organized and proactive Talent Operations Specialist to join our growing People & Culture team. Reporting directly to the Director of People & Culture, you will be the engine behind our recruitment processes. You will own the half-cycle recruitment experience for both internal and external candidates, ensuring a seamless, equitable, and engaging hiring journey.

Key Responsibilities

• Sourcing & Screening
• Execute full-cycle recruiting for assigned roles, including drafting job descriptions, posting roles, and managing candidate pipelines.
• Proactively source high-quality external candidates using various channels (LinkedIn, job boards, networking, etc.).
• Manage the internal hiring and transfer process, ensuring existing employees have clear pathways for internal mobility.
• Conduct initial screening interviews to assess candidate qualifications, cultural add, and alignment with stellar virtual values.
• Ensure an exceptional, communicative, and transparent candidate experience from application to offer.
• Hiring Manager Partnership
• Conduct detailed intake meetings with hiring managers to deeply understand role requirements, team dynamics, and ideal candidate profiles.
• Serve as a strategic advisor to hiring managers, providing market insights, interview best practices, and coaching throughout the selection process.
• Facilitate interview debriefs and drive timely, objective hiring decisions.
• Systems & Operations (Insperity ATS / BrightMove)
• Serve as the primary subject matter expert for the Insperity ATS (powered by BrightMove), managing all job requisitions and candidate stages within the platform.
• Ensure absolute data integrity and ATS hygiene, training hiring managers and interviewers on how to properly use the system.
• Leverage BrightMove’s reporting and analytics capabilities to track key recruiting metrics (e.g., time-to-fill, source of hire, pipeline conversion rates) and present findings to the Director of People & Culture.
• Identify opportunities to streamline recruiting workflows, automate administrative tasks, and improve overall hiring operations.

Qualifications & Requirements

• Experience: 4-5 years of experience in Talent Acquisition, Recruiting Operations, or Human Resources, preferably within a fast-paced or remote-first environment.
• Tech-Savvy: Hands-on experience managing an Applicant Tracking System. Direct experience with Insperity ATS / BrightMove is highly preferred. Experience using the Google Workspace/Suite platform.
• Process-Oriented: Exceptional organizational skills with a keen eye for detail and data accuracy.
• Relationship Builder: Proven ability to build trust and partner effectively with cross-functional leaders and hiring managers.
• Communication: Excellent written and verbal communication skills, with the ability to articulate our employer brand compellingly to candidates.
• Adaptability: Ability to pivot quickly, prioritize competing demands, and thrive in an evolving virtual landscape.
• Analytical Thinking: Ability to leverage system reports to track key recruiting metrics (like time-to-fill and pipeline conversion) and present actionable insights.

What We Offer

• Competitive salary and comprehensive benefits package.
• A fully remote, flexible work environment.
• Opportunities for continuous professional development and career growth.
• A supportive, collaborative team culture that values diverse perspectives.