Talent Operations Specialist

Responsibilities

• Own and optimize the day-to-day administration of our ATS and broader recruiting tech stack, including but not limited to workflows, and user access
• Document and continuously refine scalable recruiting processes, SOPs, and frameworks that balance speed, consistency, and a high-quality candidate experience
• Build and maintain recruiting dashboards and reporting
• Serve as the steward of recruiting data integrity, ensuring accuracy and consistency across systems
• Aid with adoption of new tools and processes through clear documentation, training, and change management
• Collaborate with recruiters, hiring managers, and the broader people team to elevate standards, share best practices, and drive continuous improvement across the function

Requirements

• 3 to 4 years of experience in recruiting operations, HR operations, or a related operational roles
• Hands-on experience administering and configuring an ATS, including building workflows and reporting
• Demonstrated ability to analyze recruiting or operational data

Qualifications

• Experience standing up or significantly overhauling recruiting processes or systems from the ground up, not only maintaining existing ones
• Experience with workflow automation, systems integrations, or recruiting tool implementations
• Experience operating in a high-growth environment
• Strong ownership mindset with a focus on outcomes, accountability, and continuous improvement
• Comfort navigating ambiguity and building without a fully defined playbook

Skills

• Process-driven problem solving
• Shared sense of urgency
• Ability to work independently and collaboratively

Benefits

Pay Range: California $69,000—$98,000 USD

Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including:

• Medical, dental, and vision coverage for employees and dependents
• Generous paid time off; up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually
• Paid parental leave
• Short and long-term disability insurance
• Life insurance
• Access to a 401(k) retirement plan
• ClassPass credits
• Personalized mental healthcare through Spring Health
• Other discounts and perks

We also take pride in offering exceptional food perks, with snacks, drip coffee & onsite barista, cold drinks, and dinner meals remaining free of charge, and lunch subsidized as part of Vast’s ongoing commitment to providing high-quality meals for employees.