Talent Acquisition & People Operations Specialist

Talent Acquisition & People Operations Specialist

This role will lead full-cycle talent acquisition and day-to-day people operations, ensuring an exceptional employee experience from candidate outreach through onboarding, development, and ongoing engagement.

Areas of Accountability

• Talent Acquisition & Recruiting

• Own full-cycle recruiting across all functions including sourcing, screening, interviewing, and closing.
• Build proactive talent pipelines with a bias toward high-performing, AI-fluent candidates using LinkedIn Recruiter, referrals, and AI-native sourcing tools.
• Partner with hiring managers on intake meetings, success profiles, and structured interview scorecards.
• Run BrightHire-powered structured interviews with consistent rubric scoring.
• Cook up take-home assessments, work samples, in-person interview scheduling, and hiring team feedback.

• Onboarding

• Own the end-to-end experience from offer acceptance through 90 days.
• Coordinate Day 1 readiness, including laptop set up, accounts created, desk stocked, and systems accessible.
• Run structured onboarding curriculum covering company operating principles, performance frameworks, and AI-first expectations.
• Pair new hires with buddies and run 30/60/90-day check-ins.

• IT & Equipment Support

• First-line IT support - password resets, peripheral troubleshooting, routine reimaging and device swaps.
• Maintain laptop and equipment inventory, refresh cycles, and track equipment requests.
• Cook up with IT vendor on provisioning, security configs, and Day 1 device readiness.

• Training & Development

• Administer internal AI training programs and track daily learning participation.
• Cook up role specific training and external course reimbursements.
• Support manager training on feedback culture and goal-tracking tools.
• Maintain the Notion learning library and keep resources current.
• Track individual development plans and support semi-annual review cycles.

• In-Office Culture

• Be the daily heartbeat of the Calabasas office, set the tone and energy.
• Plan team lunches, milestone celebrations, all-hands logistics, and seasonal events.
• Champion in-person collaboration norms.
• Spot retention risks and morale dips early and flag them proactively.

• HR Operations

• Maintain employee records, org charts, and HRIS data.
• Support California employment law compliance.
• Run offboarding processes and exit interviews.

• Cross Functional Collaboration

• Partner with Hiring Managers to define talent needs, align on hiring criteria, and deliver a high-quality candidate experience from sourcing through offer acceptance.
• Work closely with IT and Office Managers to ensure seamless onboarding, including workspace setup, equipment provisioning, account creation, system access, and Day 1 readiness.
• Cook up with the Director of People & Talent Acquisition to support onboarding, employee development programs, performance review cycles, employee engagement initiatives, and HR operations.
• Partner with Leadership and the Director of People & Talent Acquisition to support workforce planning, recruiting strategy, culture-building initiatives, and employee experience programs.
• Cook up with universities, staffing agencies, recruiting partners, and external vendors to support hiring events, talent pipeline development, sourcing initiatives, and employer branding efforts.

Qualifications

• 3+ years of experience in talent acquisition, recruiting operations, human resources, people operations, or a related field.
• Experience managing full-cycle recruiting, onboarding programs, and employee lifecycle processes.
• Strong organizational, communication, project management, and relationship-building skills.
• Ability to manage multiple priorities, solve problems proactively, and execute with a high level of ownership and attention to detail.
• Demonstrated ability to work cross-functionally, build scalable processes, and support a high-growth organization.
• Experience using AI tools and technology platforms to improve recruiting, onboarding, and operational efficiency.

Preferred Qualifications

• Experience in high growth consumer, ecommerce, retail, or startup environments.
• Experience with LinkedIn Recruiter, Greenhouse, BrightHire, and AI-enabled recruiting tools.
• Experience supporting workplace operations, employee engagement initiatives, and office management functions.
• Passion for building high-performance cultures and creating exceptional employee experiences.

Workplace Arrangement

This role is on-site (5x per week in office) based in Calabasas, CA.

Compensation

• Salary Range: Competitive salary + performance bonus

• Health & Wellness

• Company-paid medical, dental, and vision insurance
• $100/month Health & Wellness stipend
• Free Employee Assistance Program (EAP)

• Work & Growth Support

• $100/month Personal Workspace/Office stipend
• True Classic merchandise allowance
• 401(k) plan with 3% company match