Talent Acquisition & Onboarding Associate

About the role

The Department of Human Resources at SUNY Downstate Health Sciences University is seeking a full-time Personnel Associate, Talent Acquisition & Onboarding. Reporting to the Assistant Director of Human Resources, Talent Acquisition and Onboarding, the Talent Acquisition and Onboarding Associate will be responsible for recruitment and onboarding of voluntary appointments, temporary assignments, and New York State employees including posting positions, onboarding candidates, reviewing background checks/minimum qualifications, and clearing candidates for hire. SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers, the only academic medical center in Brooklyn, serving a diverse population and highly-ranked by Castle Connolly Medical among the top 5 leading U.S. medical schools for training doctors. The team is committed to equal opportunity and affirmative action.

Responsibilities

• Provide administrative support to the Talent Acquisition team including working on projects, initiatives, and other administrative duties as required
• Assist with recruitment activities such as reviewing posting packages, posting jobs, and connecting with hiring managers
• Ensuring relevant positions are filled via the civil service hiring process and that all civil service regulations are adhered to
• Handle onboarding of new hires, data entry, and reviewing employment documents
• Contact candidates to extend preliminary offer letter, schedule EHS appointments, and send onboarding documents
• Meet with candidates at onboarding appointment to review onboarding paperwork (including I-9) and review next steps
• Ensure all required background checks are complete (including work/education verification and license verification when applicable) and candidates meet minimum qualifications for position
• Ensuring all background checks are done following standard work and policy; including obtaining all relevant clearances as part of background investigation process
• Flagging any inconsistencies or concerns revealed as part of background check and discussing immediately with supervisor
• Review file for completeness and send final notice to employee and department regarding clearance and start date
• Be responsible for entering all professional and classified transactions into the HR systems
• Responsible for processing all HR Voluntary Employee