Talent Acquisition Associate

Key Responsibilities/Essential Functions

• Coordinate and schedule interviews across all levels of the organization, ensuring a positive and professional candidate experience.
• Manage candidate communications throughout the interview process, including interview confirmations, travel coordination (when applicable), and status updates.
• Support recruiters with job posting administration, applicant tracking system (ATS) management, offer preparation, and onboarding coordination.
• Maintain data integrity within the ATS and ensure recruiting activities are accurately documented.
• Monitor interview logistics and proactively resolve scheduling conflicts or process issues.
• Aid in Talent Acquisition reporting and recruiting metrics, including time-to-fill, pipeline health, source effectiveness, and other key performance indicators.
• Support workforce planning initiatives through data gathering, organizational reporting, and talent insights.
• Aid in developing and maintaining employer branding initiatives, including career site content, social media recruiting campaigns, employee referral programs, and recruitment marketing materials.
• Assist in Talent Acquisition process improvement projects focused on automation, candidate experience, operational efficiency, and recruiting best practices.
• Career fairs, university partnerships, and other talent attraction activities.
• Build strong partnerships with recruiters, HR, hiring managers, and external vendors to ensure a high-quality recruitment process.

Position Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent experience).
• 0–3 years of experience in Talent Acquisition Coordination, Recruiting Operations, Human Resources, or administrative support.
• Experience scheduling high-volume interviews across multiple stakeholders.
• Experience working within an Applicant Tracking System (Greenhouse preferred).
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong customer service mindset with a passion for delivering an exceptional candidate experience.
• Proficiency with Microsoft Office Suite and Google Workspace; experience with recruiting analytics and reporting is a plus.