Talent Acquisition Coordinator, Hybrid @ Mount Carmel East Hospital (Columbus, OH)

Employment Type

Full time

Shift Description

The Coordinator, Talent Acquisition assists in the hiring process through the successful pre-boarding of our external candidates & internal transfers by focusing on compliance, candidate experience, & on-time starts. Provides clear communication to candidates about the expectations, timeline, & process getting from offer to start date. Ensures compliance by collecting required pre-hire contingency documents including, but not limited to, background check, employment verification, education verification, I-9 verification, license/certifications verification, or fingerprinting as required by the job description. Utilizes the Applicant Tracking System to transition the candidate forward to hire & ensure accuracy of the employee profile, including adding licenses & years of experience dates. Ensures the personnel file is complete, documents are stored securely, & files are ready for all regulatory audits.

Responsibilities

• Communicates with external hire or internal transfer between the verbal offer & start date, as well provides updates on clearance status to Partner, Talent Acquisition & other stakeholders.
• Maintains knowledge about positions, required skills, competencies & culture of the unit/organization to appropriately pre-board candidates.
• Is candidate experience minded while being rigorous with compliance requirements.
• Maintains a quality collaborative relationship with Partners, TA to ensure excellent candidate experiences.

Requirements

• Must possess a comprehensive knowledge of recruiting practices & processes as normally obtained through an Associate's Degree in Business, Human Resources or a related field AND Two (2) years of experience in a Talent Acquisition or an administrative or a customer service support role in a high-volume work environment
• Strong communication skills (verbal and written)
• Ability to follow tasks through to completion, understand & relate to complex ideas / concepts, remember multiple tasks & regimens over long periods of time & work on concurrent tasks / projects.

Qualifications

• Bachelor’s Degree in a related field preferred
• Experience using Workday or similar Applicant Tracking Systems

Nice To Have

• Our Trinity Health Culture: Knows, understands, incorporates & demonstrates our Trinity Health Mission, Values, Vision, Actions & Promise in behaviors, practices & decisions.

Work Focus

• Carefully coordinates operational, technical and/or clerical support services that enhance or improve coordination, preparation & flow of the department process & core work.
• Plans & organizes workflows & prioritizes customers’ needs.
• Creates & maintain procedural standards & records as appropriate for role.

Process Focus

• Utilizes multiple system applications for data collection & management to ensure that all compliance, auditing & reporting standards are met for all new hires & internal transfers.
• Incorporates basic knowledge of TH policies, practices & processes to ensure quality, confidentiality & safety are prioritized.
• Demonstrates knowledge of departmental processes & procedures & ability to readily acquire new knowledge.
• Collaborate on performance improvement activities as indicated by outcomes in program efficiency & candidate/colleague experience.

Communication

• Employs effective & respectful written, verbal & nonverbal communications;
• Develops an environment of mutual confidence & trust through collaborative relationships;
• Effectively communicates goals, standards, program expectations, service performance & how the work serves Trinity Health objectives;
• Proactively recognizes, addresses &/or escalates organizational, operational, or team conflicts.

Environment

• Performs work in a caring, collaborative & safe manner that complies with regulatory standards.
• Maintains a safe, functional & organized workspace environment.
• Stewards productive use of resources (e.g., people, financial, equipment, supplies, materials) to achieve assigned commitments, experiences & quality standards.

Self-Monitoring & Assistance

• Self-monitors & initiates corrections and/or seeks assistance or guidance when needed.

Legal Compliance

• Maintains a Working Knowledge of applicable federal, state & local laws / regulations, Trinity Health Integrity & Compliance Program & Code of Conduct, as well as other policies, procedures & guidelines in order to ensure adherence in a manner that reflects honest, ethical & professional behavior & safe work practices.