Talent Acquisition Coordinator

The Opportunity

This is an excellent opportunity for someone with 2+ years of recruitment, recruitment administration, resourcing, or talent acquisition experience who is looking to build a long-term career in Talent Acquisition. Candidates looking for a move into an in-house opportunity are strongly encouraged to apply.

Key Responsibilities

• Coordinate interviews across multiple time zones, including US and EMEA stakeholders.
• Support employer branding initiatives including careers pages, LinkedIn job promotion, employee referral campaigns and recruitment marketing activities.
• Manage candidate communications throughout the hiring process.
• Schedule interviews, feedback sessions, and hiring team meetings.
• Ensure a seamless and professional candidate experience from application through offer stage.
• Maintain accurate candidate records within the Applicant Tracking System (ATS).
• Support offer generation, onboarding activities, and recruitment-related compliance processes.
• Clock offer approvals, prepare offer documentation and partner with People Operations to ensure a smooth transition into onboarding.
• Track recruitment activity and ensure all hiring workflows are progressing efficiently.
• Produce regular recruitment dashboards, identify hiring trends and highlight opportunities to improve recruitment efficiency and effectiveness.
• Support recruiters and hiring managers with day-to-day recruitment operations.
• Handle confidential candidate and employee information with professionalism and discretion.
• Build trusted relationships with hiring managers, providing guidance on recruitment processes, timelines and best practices.
• Recruitment Operations & Process Improvement
• Partner with teams including HR, People Operations, Legal, Finance, IT, and Hiring Managers to support hiring initiatives and operational excellence.
• Ensure recruitment documentation complies with GDPR and applicable employment legislation across all hiring jurisdictions.
• Own the integrity of recruitment data within the ATS, ensuring candidate records, requisitions and hiring workflows remain accurate and up to date.
• Gather candidate and hiring manager feedback and recommend improvements to the recruitment experience.
• Aid in the development, documentation, and maintenance of recruitment policies, procedures, and best practices.
• Support implementation of process improvements, system enhancements, and recruitment projects.
• Help ensure recruitment practices align with company policies and applicable employment legislation.
• Contribute to the continuous improvement of recruitment reporting, workflows, and operational efficiency.

Requirements

• Minimum 2 years of professional experience in: Recruitment coordination, Recruitment administration, Talent acquisition support, Recruitment agency operations, HR administration with recruitment exposure.
• Strong organizational and administrative skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Experience managing multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office and recruitment systems/ATS platforms.
• Strong customer service mindset and ability to build relationships with candidates and stakeholders.
• Comfortable working across different time zones and with international teams.
• Exceptional attention to detail.
• Highly organized and able to prioritize competing deadlines.
• Problem-solving mindset.
• Continuous improvement mindset.
• Adaptable and comfortable with change.
• Strong stakeholder management skills.
• High level of integrity and confidentiality.

Preferred Qualifications

• Recruitment agency experience with a desire to transition into an internal Talent Acquisition role.
• Experience supporting hiring in biotechnology, life sciences, healthcare, pharmaceutical, or technology environments.
• Familiarity with ATS platforms.
• Experience supporting recruitment process improvement or operational projects.
• Familiarity with international hiring environments, particularly across the US and EMEA.