Talent Acquisition Coordinator

Pregis is in the packaging business to protect what matters, delivering sustainable growth through purpose‑driven innovation and customer‑centric solutions. The company values teamwork, collaboration, high integrity, and a strong focus on sustainability and social responsibility.

Location: Downtown Chicago, IL (Hybrid – 3 days onsite, 2 days remote)
Employment Type: Temporary‑to‑Permanent, Full‑Time (40 hours/week)

Position Summary

The Talent Acquisition Coordinator supports the recruiting and hiring process from requisition creation through onboarding. Responsibilities include coordinating interviews, managing job postings, supporting candidate sourcing, facilitating new‑hire onboarding, handling candidate travel, processing recruiting invoices, and maintaining recruiting records and data integrity. The role serves as a liaison between recruiters, candidates, hiring managers, HR, and external vendors to ensure a seamless hiring experience.

Key Responsibilities

• Coordinate and schedule interviews, manage logistics, confirmations, reschedules, and follow‑up communications.
• Ensure a positive candidate experience through timely, professional communication and support.
• Arrange candidate travel (airfare, lodging, transportation) and reconcile expenses.
• Create, manage, and maintain requisitions within the applicant tracking system (ATS).
• Post and update job openings across internal and external job boards and career sites.
• Monitor requisition activity, ensure posting accuracy and compliance, and assist recruiters with workflow management.
• Conduct proactive candidate sourcing using Indeed, LinkedIn, employee referrals, and other channels; build pipelines and engage qualified candidates.
• Maintain candidate records and talent pools within the ATS.
• Coordinate pre‑employment activities (background checks, drug screens, employment verification) and facilitate onboarding communications and documentation.
• Partner with HR, hiring managers, and other departments to ensure a smooth transition from candidate to employee.
• Track onboarding completion and resolve issues as needed.
• Maintain accurate recruitment records, candidate documentation, and system data; ensure compliance with company policies, data privacy, and employment regulations.
• Conduct regular audits of recruiting records and ATS data for accuracy and completeness.
• Support reporting and documentation requests.
• Process and track invoices related to recruiting activities (job boards, travel expenses, background screening vendors, etc.).
• Partner with Finance and vendors to ensure timely payment and accurate recordkeeping; monitor spending and maintain documentation for recruiting‑related expenses.

Qualifications

• Associate’s degree or equivalent work experience; Bachelor’s degree preferred.
• 0–2 years of recruiting coordination, human resources, talent acquisition, or administrative support experience.
• Strong organizational and project‑management skills with the ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• Experience with applicant tracking systems and recruitment technologies.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams).
• Strong attention to detail and commitment to confidentiality.

Key Competencies

• Customer service and candidate focus
• Organization and time management
• Attention to detail
• Communication and relationship building
• Problem‑solving and initiative
• Adaptability and flexibility
• Process orientation
• Data accuracy and accountability

Pay

$29.00 per hour

Schedule

Full‑Time, 40 hours/week; Hybrid schedule (3 days onsite, 2 days remote).