Talent Acquisition Coordinator

Hybrid in San Francisco, CA or Union City, CA (on site 2 days per week). Monday–Friday, 8:00 AM – 4:30 PM. Temporary for 3 months; the right candidate may extend to full-time employment.

About the role

Under the direction and supervision of the Talent Acquisition Manager, the Talent Acquisition Coordinator supports the Talent Management team with recruiting and onboarding processes, partnering with Talent Acquisition Specialists, Recruiters, and hiring managers. The role interacts with each new team member from the time an employment offer is accepted, through initial onboarding, up to new hire orientation.

Responsibilities

• Serve as liaison with new hires once they have accepted an offer.
• Ensure consistent and complete pre-onboarding communication with new employees.
• Ensure all hiring forms and processes are completed before the new team member’s first day.
• Own full-cycle onboarding for newly opened or aged requisitions from inception until closed.
• Review requisition intake for accuracy and completion; ensure timely approvals; consult with hiring managers as needed and alert recruiters to post on job boards.
• Serve as the primary point of contact to recruiters for a smooth and effective recruiting process; participate in weekly recruiting calls to stay current on openings, search, interview, and fill status.
• Review Offer Authorization Request forms for correct completion and process through HR approval.
• Research and recommend compensation; track declined offers due to compensation and share anomalies with the Compensation Team and Recruiters.
• Ensure all applications are dispositioned and filled openings are closed in a timely manner.
• Perform data entry into On Lok’s Human Resources Information System (HRIS).
• Ensure regular communications to key stakeholders.
• Facilitate New Hire Orientation, including logistics to prepare and finalize the session.
• Handle e-filing and creation of employee files.
• Review and code monthly invoices and maintain the Recruiting expense tracker.
• Cross-train to understand basic responsibilities of HR partners and support/deliver information to clients, including Day 1 Onboarding (finish I-9 process; collect necessary paperwork).
• Run and/or participate in community recruiting events.
• Participate in projects for growth opportunities.
• Manage the Applicant Tracking System (ATS).
• Recommend and implement enhancements to improve processes.
• Ensure data accuracy, timeliness, and cleanliness in the ATS.
• Ensure positions are quickly posted on internal and related external websites.
• Consult with hiring managers as needed.
• Provide training sessions to partners and clients.
• Partner with recruiters, interviewers, hiring committees, senior executives, and HR leaders to ensure clear communication of all aspects of the candidate evaluation process and consistent application of recruiting processes.
• Help set up processes to train and hold managers accountable for legal and effective hiring.
• Teach managers and others in the hiring process to assess all job applicant finalists fairly and consistently.
• Document and maintain Talent Acquisition policies and procedures; ensure compliance with all applicable laws, regulations, and policies.

Pay

$27 – $30 per hour, depending on experience.