Talent Acquisition Coordinator

About the Role

The Talent Acquisition Coordinator is responsible for the administration, coordination, and logistics of the recruitment and onboarding process. This role supports the TA team by ensuring a smooth workflow, timely communication, and professional interactions with candidates and internal partners.

Key Responsibilities

• Coordinate and schedule phone screens, assessments, and interviews with candidates and hiring managers.
• Manage pre‑employment screening tasks such as ordering background checks and verifying references.
• Support the hiring and onboarding process, including preparing new‑hire packages and ensuring timely completion of paperwork.
• Conduct and document I‑9 verifications in accordance with federal requirements.
• Track and reconcile vendor invoices.
• Maintain TA team documents, shared folders, and resources.
• Support employer branding initiatives across platforms such as Glassdoor and LinkedIn; assist with content calendars and social media updates.
• Contribute to diversity attraction initiatives as assigned.
• Assist with immigration‑related applicant coordination and communication with legal partners.
• Provide occasional support with resume review, applicant screening, and sourcing for entry‑level roles.

Qualifications

• Education Minimum: High School Diploma
• Education Preferred: Bachelor's degree in Human Resources or related field
• Experience Minimum: 1-2 years of experience in HR, recruiting, or administrative support
• Experience Preferred: Experience supporting immigration‑related processes

Skills & Abilities

• Strong written and verbal communication skills
• Excellent customer service and follow‑up abilities
• Ability to manage multiple tasks and shifting priorities
• Solid understanding of professional confidentiality and compliance
• Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams)
• Experience working with applicant tracking systems
• Reliable, detail‑oriented, deadline‑driven, and consistently punctual