Talent Acquisition Coordinator

Tate Americas is a key business within Kingspan Data Solutions and is at the forefront of delivering integrated solutions to the rapidly expanding data centre market. We combine engineering expertise, advanced manufacturing, and operational excellence to deliver complex, mission-critical projects for some of the world’s largest technology companies. With significant investment and ambitious growth plans, Tate is evolving beyond traditional manufacturing to become a fully integrated solutions provider, offering customers a seamless delivery model from design and manufacturing through installation, commissioning, and final handover.

About The Role

The Talent Acquisition Coordinator supports recruitment operations by coordinating hiring activities and maintaining accurate records. The role ensures efficient scheduling, documentation, and candidate communication. The position contributes to a smooth hiring process, compliance, and positive candidate experience.

Responsibilities

• Recruitment Coordination & Administrative Support
  • Own recruitment coordination by managing scheduling and candidate communication activities.
  • Schedule interviews and coordinate calendars for candidates and hiring teams.
  • Maintain applicant tracking system records with accurate candidate information.
  • Prepare interview materials and support hiring process logistics.
  • Communicate with candidates regarding interview details and status updates.
  • Support onboarding coordination and pre-employment documentation processes.
• Documentation & Compliance Support
  • Maintain accurate recruitment records and ensure documentation compliance requirements.
  • Ensure candidate documentation is complete, accurate, and properly stored.
  • Support compliance with hiring policies, procedures, and employment regulations.
  • Assist with audit preparation and documentation related to recruitment activities.
  • Track recruitment metrics and maintain reporting documentation.
  • Ensure confidentiality of candidate and employee information.
• Cross-Functional Collaboration & Process Improvement
  • Collaborate with recruiters, hiring managers, and HR teams on hiring needs.
  • Support job posting activities across internal and external platforms.
  • Identify process improvements to enhance recruitment efficiency and candidate experience.
  • Assist with recruitment events and hiring initiatives as needed.
  • Communicate issues or delays impacting hiring timelines to stakeholders.
  • Support continuous improvement initiatives within talent acquisition processes.
• Additional Expectations
  • Remain compliant with the Code of Conduct and Policies, including the Kingspan Group Compliance Policy.
  • Ensure all duties related to product compliance adhere to the Product Compliance Policy, Laws, Regulations, and market demands.
  • Responsible for tasks to achieve compliance goals and demands of the Compliance Management System.
  • Raise concerns related to the Compliance Management System to a supervisor, manager, Leadership Team member, or through the confidential whistleblower service.

Requirements

• High School Diploma or GED required; Associate’s or Bachelor’s degree preferred.
• 1 - 3 years of administrative or HR support experience preferred.
• Experience with applicant tracking systems or HRIS preferred.
• Strong organizational and time management skills.
• Strong attention to detail and accuracy in documentation.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience supporting recruitment or HR processes preferred.

Benefits

• Pay range: $25 USD to $29 USD per hour. This role is eligible for a discretionary bonus.
• Career Scope and Advancement: As we grow, new positions and career opportunities arise, offering accelerated paths for the right candidates, locally and globally.
• World of Wellness Philosophy: Access to medical, dental, and vision benefits, along with personalized guidance from a “Health Advocate.” Supplemental options include 401k, legal, disability, and theft insurance to support financial wellness.
• Corporate Social Responsibility: Involvement in Planet Passionate initiatives to reduce manufacturing carbon emissions and carbon intensity in the primary supply chain. Opportunities to support community initiatives and create a better world.
• Skills Development: Dynamic and collaborative environment allowing for diverse and multifaceted roles to develop a broader skill set.
• Mentorship and Development: Access and exposure to senior leaders and experts for learning, plus mentorship for future growth.
• Culture: Highly collaborative, supportive, and social team culture focused on innovation, collaboration, ownership, and excellence.