Talent Acquisition Coordinator

Responsibilities

• Orchestrate executive search activities (AVP+)
• Coordinate with firms and manage high-touch scheduling with professionalism and discretion
• Deliver an unforgettable candidate experience
• From gathering up travel details and arranging on-site logistics to virtual interviews and executive-level meetings across all locations
• Coordinates all logistics and ensures candidates have a best-in-class experience for all onsite executive candidate visits
• Including but not limited to interview room holds, catering, video setup, visitor badge, on-site escorting, area tours, car service, hotel, etc.
• Serves as main point of contact and liaison while candidate is on-site
• Serve as the primary point of contact every Monday, welcoming new hires and setting up the virtual Day One Orientation session in a designated conference room
• Serve as the go-to coordinator for 10 Talent Acquisition Advisors, ensuring interviews, meetings, and communications are seamless
• Partner across the enterprise - collaborate with other Executive Administrators and business leaders to manage calendars and logistics
• Oversee ServiceNow requests and keep onsite interviews organized and on-track
• Participate in company-wide and team-specific meetings as appropriate
• Organizes and maintains all executive recruitment materials
• Creates efficiency with existing materials/processes
• Contribute to ad-hoc HR projects, including process improvement and documentation

Qualifications

• In-office a minimum of 3 days a week, with flexibility up to 5 days depending on workload; additional days may be required at times.
• 5 years of experience providing high-level administrative support or coordination in a corporate or enterprise environment (Executive Admin or TA Coordination experience a plus).
• Bachelor's degree preferred.
• Experience with Applicant Tracking Systems (Workday experience a huge plus!).
• Deep experience with Microsoft Office applications including Outlook calendar management, email, and other productivity tools.
• Expert-level organization, communication, and attention to detail.
• Highly organized, proactive professional who can juggle priorities and remain composed under pressure.
• Comfortable and willing to take on administrative duties, heavy workflow processing, and collaborate with clients to problem-solve issues.
• Ability to demonstrate flexibility and shift priorities as needed.
• Strong ethics and integrity; comfortable working with confidential information.
• Inclination to connect with, learn from, and support colleagues throughout the organization.

About the role

INSPYR Solutions is a national expert in delivering flexible technology and talent solutions. We strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions.

Benefits

• Comprehensive medical benefits
• Competitive pay
• 401(k) retirement plan