Talent Acquisition Coordinator

About the role

The Talent Acquisition Coordinator will ensure a consistent and positive candidate experience while supporting the talent acquisition team in a fast-paced environment. This role coordinates all pre-hire processes and documentation for compliance and successfully completes the hire/transfer process.

Responsibilities

• Conduct candidate background checks, including criminal background checks, drug screenings, adjudication, license and certifications (if applicable).
• Ensure employee health screenings, vaccine accommodations, and all necessary documentation are completed for hire.
• Handle administrative tasks such as employment correspondence, service request management, email management, and scheduling panel interviews.
• Maintain data integrity for all hires, rehires, start date changes, rescinded hire/transfer dates, and in-flight data changes in the system.
• Deliver consistent and positive communication to candidates and partner with recruiters to address any issues or delays in the pre-boarding process.
• Assist with process compliance, including license and certification collection, pre-employment tracking, adjudication, approvals, and timely processing of hires.
• Suggest updates or edits to templates, SOPs, and processes as needed.
• [Executive Talent Acquisition Only] Provide white-glove service to candidates and pre-hires, coordinate interviews, and manage pre-employment requirements.
• Assist with third-party staffing vendor management, ensuring documentation collection and vendor reporting per contract.
• Perform other duties as assigned or requested.

Requirements

• Minimum of 1 year of experience in HR, HR Operations, Talent Acquisition, Customer Service, administrative support, or a similar professional role.
• Proficiency in Microsoft Office suite (Word, PowerPoint, Excel, Teams).
• Prior experience within an HRIS or ATS (preferably Workday) is preferred.

Qualifications

• High School Diploma (required).

Skills

• Excellent attention to detail, organization, and accuracy.
• Ability to multi-task and prioritize in a fast-paced environment with changing schedules and priorities.
• Strong oral, written, and listening communication skills.
• Ability to maintain a high level of confidentiality.

Pay

Pay Range Minimum: $20.72 per hour
Pay Range Maximum: $30.12 per hour

Base pay is determined by a variety of factors including qualifications, experience, expected contributions, internal peer equity, market, and business considerations. Geographic differentials may apply for certain locations.

Schedule

This is an office-based position. The role requires regular and reliable attendance, adherence to workplace policies, and may occasionally require working outside regular business hours.

• Travel requirement: 0% - 25%.

Working Conditions

This position operates in an office environment. Responsibilities include:

• Frequent communication with internal and external stakeholders (in person, via telephone, or email).
• Understanding, interpreting, and analyzing data, problem-solving, concentration, and research.
• Using technological resources and systems (e.g., computers and software).
• Multi-tasking, prioritizing, and meeting multiple deadlines in a fast-paced and occasionally stressful environment.
• No heavy lifting required (lifting up to 10 pounds may occasionally be needed).