Talent Acquisition Coordinator

Job Responsibilities

• Clock interviews across multiple time zones, ensuring an exceptional experience for candidates and interviewers.
• Schedule phone, virtual, and onsite interviews while managing complex calendars for recruiters and hiring managers.
• Serve as the primary point of contact for candidates throughout the interview process, providing timely communication and logistical support.
• Prepare interview schedules, meeting materials, and candidate itineraries for onsite interviews.
• Maintain accurate candidate records and recruiting activity within the Applicant Tracking System (ATS).
• Partner with recruiters to facilitate offer approvals, background checks, and onboarding activities.
• Aid in new hire onboarding logistics, including coordination with HR, IT, Facilities, and hiring managers.
• Generate recruiting reports and assist with recruiting metrics and data accuracy.
• Continuously identify opportunities to improve recruiting processes, documentation, and operational efficiency.
• Maintain strict confidentiality while handling sensitive candidate and employee information.
• Provide administrative support for additional talent acquisition initiatives and projects as assigned.

Requirements

• Bachelor's degree or equivalent professional experience.
• 1–3 years of recruiting coordination, talent acquisition, HR coordination, or administrative experience in a fast-paced environment.
• Exceptional organizational skills with the ability to manage multiple priorities and shifting deadlines.
• Strong attention to detail and commitment to accuracy.
• Excellent written and verbal communication skills with a customer-service mindset.
• Experience scheduling complex interviews across multiple calendars and time zones.
• Proficiency with Microsoft Office Suite; experience with Applicant Tracking Systems (Greenhouse, Lever, Workday, or similar) is preferred.
• Able to handle confidential information with professionalism and discretion.
• Proactive, resourceful, and able to work independently while collaborating effectively with a global team.
• Must be able to work onsite full-time in either our Chicago or London office.
• Experience supporting recruiting within financial services, trading, technology, or other high-growth organizations is a plus.

Benefits

• Discretionary bonus eligibility.
• Medical, dental, and vision insurance.
• HSA, FSA, and Dependent Care Options.
• Employer Paid Group Term Life and AD&D insurance.
• Voluntary LTD, Life & AD&D insurance.
• Flexible Vacation policy.
• Retail plan with employer match.