Talent Acquisition Assistant

About the role

The Talent Acquisition Assistant supports talent acquisition and employee development initiatives. This role coordinates recruitment activities, onboarding processes, training programs, and employee learning opportunities.

Responsibilities

• Post job openings on job boards, company career pages, and social media platforms.
• Screen resumes and applications to identify qualified candidates.
• Schedule interviews and coordinate communication between candidates and Talent Acquisition Specialist.
• Manage candidate communications, including interview confirmations, follow-ups, and status updates.
• Maintain accurate records in the Applicant Tracking System (ATS).
• Support onboarding activities for new hires, interns and temporary staff.
• Cookordinate and Track employee training and completion.
• Cover recruitment events, career fairs, and employer branding initiatives.
• Back up to front desk duties.
• Performs other duties as assigned.
• Ensure compliance with employment laws, company policies, and hiring procedures.
• Maintain regular and consistent attendance.
• Adhere to Compliance Plan and HIPAA regulations.

Requirements

• High school graduate or equivalent.
• 3 years exp as a Recruiter or HR Coordinator / Assistant role.

Qualifications

• Knowledge of common state and federal labor laws.
• Experience in dealing with confidential matters with tact, sensitivity, and discretion.
• Expert proficiency in Microsoft applications, especially Excel.
• Strong time management and attention to details.
• Willingness and ability to read, write, speak, understand English and have the communications skills necessary to provide accurate information to all levels of staff.
• Willingness and ability to follow written and verbal direction in English.
• Willingness and ability to maintain appropriate levels of confidentiality and privacy.
• Willingness and ability to interact professionally with all customers, members, and co-workers, individually and as part of a team.
• Willingness and ability to effectively handle multiple items/tasks as required and adapt favorably to changing priorities.
• Willingness and ability to make appropriate judgments, decisions and problem solving in a timely manner and within the context of the situation at hand.
• Ability to effectively prioritize items/tasks as required.
• Willingness and ability to take initiative and be a self-starter.
• Willingness and ability to understand and comply with Federal, State, and local regulations.
• PHR preferred.