Talent Acquisition and HRIS Specialist

Job Details Description Competencies & Skills Full-Cycle Recruiting – Manages recruiting activity from requisition intake and sourcing through interview coordination, offer, and onboarding handoffOrganization & Execution – Effectively manages multiple open requisitions, candidate pipelines, deadlines, and hiring priorities in a fast-paced environmentCandidate & Hiring Manager Experience – Delivers clear, responsive, and professional communication throughout the recruiting processAccountability – Takes ownership of assigned searches and recruiting workflows, proactively follows up, and drives activity to completionSystems & Data Accuracy – Maintains strong discipline across UKG Recruiting Gateway, documentation, reporting, and recruiting recordsCollaboration – Builds productive working relationships with hiring managers, Human Resources, candidates, and cross-functional partnersAdaptability – Responds effectively to shifting hiring priorities, evolving processes, and changing business needsConfidentiality & Judgment – Handles sensitive candidate, compensation, and employee information with discretion and sound judgment Key Responsibilities Full-Cycle Talent Acquisition Own day-to-day recruiting activity across assigned requisitions, supporting the full lifecycle from requisition launch and candidate sourcing through selection, offer, and onboarding handoffSource and engage qualified candidates through job boards, LinkedIn, internal pipelines, referrals, and other recruiting channels as appropriateReview applications and resumes, conduct initial candidate screens, assess baseline qualifications, and advance qualified talent through the interview processCoordinate interviews across multiple stakeholders, time zones, and formats while delivering a polished and responsive candidate experiencePrepare and route offer documentation, support offer delivery and acceptance, and coordinate pre-employment communications and next stepsCoordinate pre-employment requirements, including background checks, required documentation, onboarding handoffs, and follow-up on outstanding itemsMaintain healthy candidate pipelines, monitor recruiting progress, and proactively identify stalled activity, missing information, or hiring risks requiring follow-up Recruiting Operations & Onboarding Coordination Coordinate new hire onboarding activities and handoffs, ensuring required information, documentation, approvals, and stakeholder communications are completed accurately and on timeSupport new hire setup and orientation coordination in partnership with Human Resources, IT, Payroll, hiring managers, and other internal teamsCreate, maintain, and close job requisitions and postings, ensuring recruiting activity and approvals are accurately reflected in applicable systemsSupport recruiting communications, interview materials, offer templates, trackers, and other operational tools used throughout the hiring lifecycleSupport hiring initiatives, high-volume recruiting needs, process improvement efforts, and other Talent Acquisition projects as business needs evolveHelp maintain a consistent and high-quality new hire experience by ensuring recruiting-to-onboarding transitions are organized, timely, and clearly communicated UKG Recruiting Gateway & HRIS Administration Serve as a co-administrator of the UKG Recruiting Gateway, supporting day-to-day system administration, recruiting workflows, user needs, and data integrityMaintain accurate and timely candidate records in UKG, including status changes, notes, dispositions, workflow updates, requisition activity, and required documentationSupport recruiting system configuration and maintenance, including templates, workflows, fields, permissions, posting settings, and process updates as assignedPerform routine audits and reconciliation to identify and correct incomplete, inconsistent, or inaccurate recruiting and candidate dataPartner with Talent Acquisition and Human Resources on system testing, troubleshooting, process changes, and implementation of updated recruiting workflowsMaintain recruiting process documentation, templates, trackers, and standard operating materials to support consistency and scalabilityIdentify opportunities to improve recruiting workflows, automation, reporting, documentation, and overall use of the UKG Recruiting Gateway Qualifications 2+ years of experience in recruiting, talent acquisition, recruiting operations, Human Resources, or a related role; demonstrated experience supporting or managing full-cycle recruiting strongly preferredExperience working within an Applicant Tracking System (ATS) or HRIS; UKG Recruiting Gateway experience strongly preferredDemonstrated ability to manage multiple requisitions, candidate pipelines, interviews, offers, and hiring deadlines with strong attention to detailExperience preparing offer documentation and coordinating pre-employment and onboarding activities preferredStrong written and verbal communication skills with the ability to interact professionally with candidates, hiring managers, employees, and leadershipAbility to maintain accurate recruiting data, documentation, and system records while handling confidential information with discretion and sound judgmentProficiency in Microsoft Office, including Word, Excel, Outlook, and TeamsComfort learning, administering, and improving recruiting systems, workflows, and technology in a dynamic environmentAbility to work independently, take ownership of recruiting activity, and collaborate effectively as part of a Human Resources and Talent Acquisition teamBachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent relevant experience considered