Surgical Team Coordinator

HVS is the first surgery-exclusive veterinary hospital in New York City. We practice modern medicine in a state-of-the-art, clinician-designed facility, offering unparalleled surgical care with a personal touch in Manhattan. Our teams are intentionally structured so clinicians can stay focused, patients receive the attention they deserve, and staff can do their best work in a supportive environment.

About The Role

We’re hiring a Surgical Team Coordinator to support an incoming 4th Surgeon. This hybrid role is designed for someone who thrives both on the floor and behind the scenes. You’ll act as the operational backbone for a dedicated surgical team, partnering directly with a board-certified Surgeon and coordinating a driven team of clinical staff.

Responsibilities

• Clinical + Appointment Support
  • Run appointments including history taking, patient intake, and client communication
  • Assist with exams, diagnostics, and treatments as needed
  • Support pre-operative and post-operative workflows
  • Step in for hands-on patient care, restraint, and basic technical procedures
  • Ensure accurate and timely medical record documentation
• Surgical Team Coordination
  • Act as the central coordinator for one surgeon and their clinical team
  • Own daily scheduling flow: appointments, procedures, rechecks, and follow-ups
  • Ensure all cases are fully prepped ahead of time (labs, imaging, history, estimates)
  • Track down missing information before it becomes a problem
  • Keep the team aligned, on time, and moving efficiently throughout the day
• Surgeon Support
  • Prepare the DVM for consultations with organized case summaries
  • Anticipate needs before appointments and procedures
  • Assist with client communication workflows and discharge planning
  • Serve as the go-to problem solver for anything that could disrupt the schedule
• Operational Ownership
  • Identify inefficiencies and help build better workflows
  • Coordinate across departments (surgery, anesthesia, client care)
  • Help establish structure in a growing, fast-moving environment

Requirements

• 2+ years of experience as a Veterinary Assistant, Technician, LVT, or Lead Assistant
• Strong clinical foundation (appointments, patient handling, basic procedures)
• Experience supporting surgery or specialty medicine is a plus
• Exceptional organizational and time management skills
• Ability to juggle multiple priorities without losing detail
• Clear, confident communication with both clients and team members
• Comfort working in a fast-paced, evolving environment
• A proactive mindset (you don’t wait to be told what’s missing)

Benefits

• Comprehensive medical, dental, and vision coverage
• FSA/HSA
• Generous paid time off, up to 120 hours of PTO per year
• 401(k) with a company match
• Paid Parental Leave
• Scrub Allowance
• Elective benefits through MetLife
• Employee pet discounts
• Discounted pet insurance

Pay

$26–$35/hr. Additional incentives for candidates with an LVT or VTS.

Schedule

4 ten-hour shifts per week, Sunday through Wednesday.

Continuing Education

• Unlimited CE reimbursement for conferences, wet labs, and skill-building courses
• Up to $750 per year in related travel expenses
• Opportunity to share learnings with the team
• Fully sponsored Penn Foster Veterinary Technician Degree Program (AVMA-accredited online program)
  • Company covers up to four semesters of tuition
  • Structured check-ins and flexibility for externships
  • Covers VTNE exam and licensure fees
  • No post-graduation work commitment required