Surgical Scheduler - Urology
Inova Urology - Fair Oaks is seeking a dedicated Surgical Scheduler to join our team on a full-time, day-shift basis, Monday through Friday, with office hours from 8:00 a.m. to 5:00 p.m.
About the Role
The Surgical Scheduler plays a pivotal role in the surgical team, ensuring all procedures are efficiently scheduled and coordinated. This position is vital for maintaining the smooth operation of the surgical unit, as accurate scheduling impacts everything from patient care to resource allocation. By effectively managing the surgery schedule, the Scheduler ensures patients receive timely care and the surgical team operates efficiently. This role supports day-to-day operations and contributes significantly to the overall quality of healthcare delivery at Inova.
Responsibilities
- Schedules and coordinates all surgical procedures, ensuring adequate time is allocated according to the physician's historical OR time slots.
- Assesses and schedules similar surgeries on dates, times, and locations to maximize the surgeon's availability and increase OR utilization and staff efficiency.
- Coordinates special equipment, instruments, and supply requests with appropriate interdepartmental OR care teams, ensuring accurate resources for each surgery.
- Resolves scheduling conflicts by developing and leveraging a strong partnership with the OR Clinical Coordinator or designee.
- Identifies and obtains missing patient information, equipment needs, CPT codes, and special requests from the physician's office for a complete and accurate surgical posting.
- Identifies and improves scheduling workflow deficiencies through collaboration with surgeons and clinical leadership, focusing on simplification, clarity, and ease of operation.
- Manages equitable and fair OR scheduling between surgeons, prioritizing patient safety, patient access, and safe working conditions.
- Represents the Surgery Service Line's excellence in care by accurately processing all surgical scheduling in a timely and professional manner.
- Identifies, collaborates, and integrates care team members vital to the accomplishment of the surgery, providing a smooth and unified experience for the patient.
- Coordinates care with surgeons, co-surgeons, and first assists.
- Ensures any necessary pre-operative exams/testing are completed prior to the surgery date.
- Ensures patients are continually updated by tracking and notifying them of any scheduling modifications, pre-surgical appointments, or necessary peri-operative assessment.
- Performs additional duties as assigned.
Requirements
- High School Diploma or GED.
- 3 years of scheduling experience in a healthcare revenue setting, or 2 years of scheduling experience at Inova.
Benefits
- Committed to Team Member Health: Medical, dental, and vision coverage, plus a robust team member wellness program.
- Retirement: Inova matches the first 5% of eligible contributions – starting on your first day.
- Tuition and Student Loan Assistance: Up to $5,250 per year in education assistance and up to $10,000 for student loans.
- Mental Health Support: All Inova team members, their spouses/partners, and their children receive 25 mental health coaching or therapy sessions per person, per year, at no cost.
- Work/Life Balance: Paid time off and paid parental leave.
About Us
We are Inova, Northern Virginia’s leading nonprofit healthcare provider. Every day, our 26,000+ team members provide world-class healthcare to the communities we serve. Our people are the reason we're a national leader in healthcare safety, quality, and patient experience. From best-in-class facilities to professional development opportunities, we support our team members at every step. At Inova, we're constantly striving to shape a more compassionate future for healthcare.