Surgery Scheduler

Odessa Endoscopy Center is a fast-paced ambulatory surgery center committed to producing the highest quality work and experience for patients and their families.

About the role

Plans and schedules surgical and related appointments for doctors. Manages certain functions related to credentialing of professional staff members for the facility.

Responsibilities

• Maintains master schedule to ensure coordination between doctors, anesthesia, lab, and insurance carriers.
• Schedules surgeries and coordinates schedule between the Surgery Center and doctors' offices.
• Gathers all detailed information for the patient's chart, such as type of procedure, supplies, special equipment required, and insurance information.
• Enters all patient information in the computer system.
• Schedules all surgical anesthesia services required according to doctor preference and availability.
• Ensures that pre-certification/referrals are in order for the Insurance Coordinator.
• Completes billing packets for CSO on a daily basis.
• Confers with OR Nurse Manager, Charge Nurse, and/or Administrator to determine status of scheduled surgeries and alters schedules to meet unforeseen conditions.
• Works closely with the Administrator and CSO Credentialing person to maintain approved privileges for each physician or as documents are updated.
• Provides relief for the front business office, Receptionist, and all other business functions as needed.
• Cross-trained to fill in and effectively perform all other job descriptions.
• Interacts appropriately and effectively with all patients/others regardless of age or ethnic background.
• Initiates safe practices and is knowledgeable about current center policies and procedures, including those related to pain management, abuse and neglect, sentinel events, variance reporting, and emergency preparedness.
• Assists with environmental hazard and infection control surveillance and participates in emergency preparedness drills.
• Follows all equipment safety guidelines and is personally responsible for the knowledgeable use and care of all business equipment.

Requirements

• High school education and/or equivalent.
• At least two years of direct experience as a Scheduler in the medical field, with experience scheduling surgeries preferred.
• Bilingual in Spanish is a plus.
• Must be outgoing, positive, proactive, and a critical thinker.

Schedule

Part-time, Monday–Friday. Schedule is subject to change based on surgical schedule and flow of the day. Candidate needs to be available for some early mornings and later evenings.