Surgery Coordinator Orthopedics

About the role

The Surgery Scheduler / Surgical Coordinator supports a high-volume practice with four orthopedic surgeons providing exceptional care to patients. This role plays a critical role in coordinating surgical procedures, managing scheduling logistics, communicating with patients and providers, and ensuring all required documentation and authorizations are completed accurately and efficiently.

Responsibilities

• Coordinate and schedule surgical procedures, ancillary testing, and related patient appointments.
• Work closely with orthopedic surgeons and clinical staff to identify appropriate surgery dates, times, and operating room availability.
• Ensure procedures are scheduled in the appropriate surgical setting based on physician preferences and procedural requirements.
• Prepare and maintain patient reports, surgery packets, and other necessary documentation.
• Process and review incoming and outgoing surgery-related forms and records.
• Verify insurance requirements, obtain pre-authorizations, and assist with financial and accommodation arrangements when necessary.
• Serve as a patient resource by providing guidance regarding surgical logistics, preparation, and scheduling requirements.
• Maintain working knowledge of scheduling and healthcare software systems utilized in the surgical scheduling process.
• Review future schedules to maximize operating room utilization and provide recommendations to physicians regarding scheduling opportunities.
• Communicate effectively with physicians, patients, families, insurance companies, and internal departments to ensure a seamless surgical experience.
• Perform other duties as assigned in support of clinic operations.

Requirements

• High School Diploma or GED required
• Minimum of three (3) years of office, clerical, healthcare scheduling, or related experience required
• Experience in surgical scheduling, orthopedic practices, physician offices, or healthcare administration preferred

Qualifications

• Strong organizational and time-management skills
• Excellent verbal and written communication abilities
• Ability to manage multiple priorities while maintaining accuracy and attention to detail
• Ability to work independently and collaboratively within a team environment
• Strong customer service and patient-focused mindset
• Experience working in a fast-paced, high-volume healthcare setting preferred
• Knowledge of medical terminology, insurance authorizations, and surgical scheduling processes preferred
• Proficiency with computer systems and scheduling software

Skills

• Strong organizational and time-management skills
• Excellent verbal and written communication abilities
• Ability to manage multiple priorities while maintaining accuracy and attention to detail
• Ability to work independently and collaboratively within a team environment
• Strong customer service and patient-focused mindset
• Experience working in a fast-paced, high-volume healthcare setting preferred
• Knowledge of medical terminology, insurance authorizations, and surgical scheduling processes preferred
• Proficiency with computer systems and scheduling software

Benefits

Advocate Health offers a comprehensive suite of Total Rewards, including:

• Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance
• Benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:
• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

Pay

$21.85 - $32.80

Schedule

Monday - Friday 8am-5pm